Document Controller

Document Controller – Drive Precision and Efficiency in NEOM Trojena’s Groundbreaking Development

At Jacobs, we are at the forefront of innovation, transforming ambitious visions into tangible realities that redefine industries and elevate global progress. As a leading global professional services firm, we are seeking a dynamic and detail-oriented Document Controller to play a pivotal role in the delivery of the landmark NEOM Trojena project—a visionary development that will set new benchmarks in sustainable urban design and engineering excellence.

In this critical position, you will be responsible for maintaining the highest standards of document control, ensuring seamless information flow, and upholding compliance across multidisciplinary teams, consultants, contractors, and stakeholders. Your expertise will be instrumental in safeguarding project integrity, fostering collaboration, and driving the successful execution of one of the world’s most transformative infrastructure initiatives.

Your Impact

As the Document Controller, your work will directly contribute to the project’s success by ensuring that every document—from technical submissions to correspondence and change requests—is accurately managed, version-controlled, and readily accessible. You will serve as the linchpin between project teams, stakeholders, and the Electronic Document Management System (EDMS), ensuring that information is not only organized but also actionable and compliant with global standards.

Key Responsibilities

• Comprehensive Document Management: Oversee the lifecycle of all project documentation, including incoming and outgoing correspondence, Requests for Information (RFIs), technical submissions, and project updates, ensuring accuracy, completeness, and adherence to established procedures.
• EDMS Mastery: Maintain meticulous document registers, distribution matrices, and tracking systems within the EDMS, guaranteeing traceability and version control while supporting seamless collaboration across teams.
• Quality and Compliance Assurance: Enforce rigorous quality checks, revision controls, and compliance protocols to ensure all documents meet project and regulatory standards, minimizing risks and mitigating potential delays.
• Stakeholder Coordination: Act as a bridge between consultants, contractors, and internal teams, facilitating timely document reviews, approvals, and resolutions to keep projects on track.
• Audit and Process Optimization: Support document audits and contribute to continuous improvement initiatives, refining document control processes to enhance efficiency and reduce operational bottlenecks.
• Performance Reporting: Generate insightful document control reports and monitor key performance indicators (KPIs) to provide data-driven visibility into project progress and document-related metrics.
• EDMS Training and Support: Assist project teams in mastering EDMS functionalities, offering guidance on best practices for document retrieval, storage, and management to ensure optimal system utilization.
• Archive Management: Maintain both electronic and physical archives with impeccable organization, ensuring long-term record retention and easy access for future reference.
• Proactive Stakeholder Engagement: Provide expert guidance to project teams on document management requirements, fostering a culture of accountability and best practices.

Why Join Jacobs?

At Jacobs, we empower professionals to make a meaningful impact while cultivating a culture of innovation, inclusivity, and growth. By joining our global team, you will:

• Work on World-Changing Projects: Contribute to groundbreaking initiatives like NEOM Trojena, shaping the future of sustainable infrastructure and urban development.
• Thrive in a Collaborative Environment: Benefit from diverse perspectives and a supportive network that values your unique strengths and encourages collective success.
• Access Flexible and Supportive Work Arrangements: Enjoy a dynamic workplace that prioritizes flexibility, mental well-being, and professional development, ensuring you can perform at your best.
• Engage in Meaningful Impact: Participate in global giving and volunteering programs, aligning your career with our mission to create positive change for communities worldwide.
• Grow with a Global Leader: Unlock opportunities for career advancement within a Fortune 500 company that invests in your potential and fosters continuous learning.

Qualifications and Experience

To excel in this role, you will bring:

• A Bachelor’s degree in Business Administration, Project Management, Information Management, or a related discipline, complemented by a passion for precision and process optimization.
• Five or more years of hands-on experience in Document Control, with a proven track record in large-scale infrastructure, construction, or engineering projects—where your organizational skills have directly contributed to project success.
• Deep expertise in document control processes, including quality procedures, records management, and compliance frameworks, ensuring adherence to industry standards.
• Proficient EDMS experience, with a strong ability to navigate and optimize electronic document management systems for maximum efficiency.
• Advanced proficiency in Microsoft Office applications, particularly Excel, to analyze data, generate reports, and streamline document-related workflows.
• Exceptional organizational and communication skills, enabling you to manage complex documentation with clarity and coordinate effectively across diverse stakeholders.
• A proactive mindset, with the ability to prioritize tasks in a fast-paced environment while maintaining attention to detail and deadlines.

Join Jacobs and be part of a legacy where innovation meets purpose. Your role as Document Controller will not only drive operational excellence but also play a pivotal part in delivering NEOM Trojena—a project that will redefine the future of sustainable development.