Office Manager

Office Manager – Executive Support in a Premier Saudi Real Estate & Investment Group

Join a dynamic and forward-thinking Saudi real estate, investment, and asset management group as our next Office Manager. This pivotal role will position you at the heart of executive operations, ensuring seamless coordination, strategic support, and professional excellence within the Office of the Chief Shared Services Officer in Riyadh. If you thrive in a high-impact corporate environment and possess a keen eye for detail, this opportunity is designed for you.

As the Office Manager, you will serve as the linchpin between senior leadership, internal stakeholders, and external partners, fostering efficiency and professionalism across all executive functions. This is an ideal position for an experienced professional who excels in fast-paced, high-stakes environments and is committed to maintaining the highest standards of confidentiality, discretion, and organizational excellence.

Key Responsibilities

In this dynamic role, your responsibilities will include:

• Executive Calendar & Scheduling: Masterfully manage the Chief Shared Services Officer’s calendar, appointments, and daily schedule, ensuring optimal time allocation for strategic priorities.
• Meeting Coordination: Organize and facilitate both internal and external meetings, preparing agendas, materials, and presentations in advance to ensure productive outcomes.
• Document & Communication Management: Draft professional correspondence, reports, and presentations while maintaining meticulous records of meeting notes, decisions, and action items.
• Stakeholder & Department Liaison: Act as a bridge between the executive office, HR, Finance, IT, Procurement, Facilities, and other shared services, ensuring seamless collaboration and follow-through on critical initiatives.
• Travel & Logistics Coordination: Arrange business travel, accommodations, and meeting logistics with precision, ensuring smooth operations for senior executives and external stakeholders.
• Confidentiality & Compliance: Safeguard sensitive executive documents, correspondence, and information with the utmost discretion, adhering to corporate policies and regulatory standards.
• Strategic Support: Assist in preparing for high-level management meetings and executive presentations, contributing to the group’s strategic vision and operational success.
• Operational Excellence: Maintain an organized, professional, and efficient executive office environment, monitoring deadlines and ensuring all commitments are met with professionalism.

This role demands a proactive, detail-oriented individual who can thrive in a fast-paced corporate setting while delivering exceptional administrative and coordination support.

Qualifications & Experience

The ideal candidate will bring:

• A Bachelor’s degree in Business Administration, Management, Office Administration, or a related field (preferred).
• 5+ years of relevant experience as an Office Manager, Executive Assistant, or Senior Administrative Assistant, with a strong preference for those who have supported senior executives, C-suite leaders, or high-level corporate environments.
• Industry-Specific Experience: Prior exposure to real estate, property development, investment, asset management, or holding companies is highly desirable, though not mandatory.
• Exceptional Organizational & Time-Management Skills: The ability to juggle multiple priorities, manage competing deadlines, and maintain a high level of responsiveness is essential.
• Professional Communication: Strong written and verbal communication skills, with the ability to draft polished correspondence, reports, and presentations in both Arabic and English (professional proficiency preferred).
• Technical Proficiency: Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, is a must.
• Discretion & Integrity: A high degree of confidentiality, maturity, and professionalism is required to handle sensitive information with the utmost care.
• Preferred Location: Candidates currently based in Riyadh will be prioritized.

This is more than just an administrative role—it’s an opportunity to contribute meaningfully to the strategic success of a leading Saudi corporate entity. If you are a results-driven professional with a passion for excellence, we invite you to apply and take the next step in your career.