Business Operations & Administration Executive

Business Operations & Administration Executive

Join our dynamic team as a **Business Operations & Administration Executive**, where you will play a pivotal role in maintaining seamless office operations, ensuring regulatory compliance, and fostering a productive work environment. This position is ideal for a detail-oriented professional with a passion for administrative excellence, strategic planning, and cross-functional collaboration.

In this dynamic role, you will be the backbone of our office operations, ensuring efficiency, compliance, and a positive work culture. Your responsibilities will span across administrative support, compliance oversight, vendor management, and process optimization, making you an indispensable asset to our team.

Key Responsibilities:

• Office Operations Leadership: Oversee the general well-being and operational efficiency of the office environment, ensuring a structured, organized, and productive workspace for all employees.
• Cross-Functional Support: Provide critical support to Marketing and Sales teams, including event coordination, exhibition management, and other logistical initiatives to drive business growth and engagement.
• Regional Compliance Champion: Act as the primary Compliance representative for the Saudi office, executing regional compliance initiatives and staying updated on the latest regulatory requirements to ensure full adherence to legal and operational standards.
• Vendor and Supplier Management: Maintain accurate inventory of office supplies, place timely orders, and manage vendor relationships to ensure seamless operations. Handle on-time payments, renewals of licenses, and lease agreements to avoid disruptions.
• Process Gatekeeper: Ensure strict adherence to company processes, including staff claims, reimbursements, and record-keeping, to maintain financial integrity and operational transparency.
• Employee Relations Support: Collaborate closely with the Regional HR team and local Happiness Committee to organize and execute staff activities, fostering a positive and inclusive workplace culture.
• Reporting and Strategic Planning: Prepare and submit timely reports, including detailed meeting minutes, while developing and presenting proposals for budget allocations, office renovations, and other strategic initiatives as assigned.

Why This Role Matters:

As a Business Operations & Administration Executive, you will not only streamline administrative workflows but also contribute to the overall success of the organization by ensuring compliance, optimizing resources, and enhancing employee satisfaction. Your strategic thinking and operational expertise will be instrumental in driving efficiency and fostering a culture of excellence.

Qualifications and Skills:

• Education: Bachelor’s degree or higher, preferably in Business Administration, Finance, or a related discipline. Relevant certifications are a plus.
• Experience: At least two years of proven experience in sales support, office administration, or a related role. Prior experience in office management or vendor coordination is highly advantageous.
• Technical Proficiency: In-depth knowledge of MS Office applications and proficiency with office management software. Familiarity with accounting principles and financial tracking tools is essential.
• Industry Knowledge: Strong understanding of local agencies, supplier networks, and regional business practices, particularly in the Saudi market.
• Soft Skills: Exceptional organizational, problem-solving, and time-management skills. Self-driven, results-oriented, and solution-focused mindset with a proactive approach to challenges.
• Communication: Outstanding verbal and written communication skills in both English and Mandarin. Ability to interact effectively with diverse stakeholders, including senior management, vendors, and employees.

If you are a motivated professional with a keen eye for detail and a commitment to driving operational excellence, we invite you to apply and be part of our mission to create a world-class work environment and deliver exceptional business outcomes.