Executive Assistant

Executive Assistant – Strategic Support for Leadership Excellence

Afaq Express Cargo, a premier international logistics solutions provider headquartered in Riyadh, Saudi Arabia, is seeking a highly skilled and detail-oriented Executive Assistant to join its dynamic team in Jeddah. As a key member of the executive leadership, this role will ensure seamless operational efficiency, elevate administrative excellence, and provide indispensable support to senior management in driving strategic initiatives. Afaq Express Cargo specializes in end-to-end logistics services, including freight forwarding, customs clearance, warehousing, fulfillment, and project cargo management, serving industries across the globe with tailored, high-impact solutions.

In this full-time, on-site position, the Executive Assistant will serve as the backbone of executive productivity, blending administrative precision with strategic foresight. The ideal candidate will excel in managing complex schedules, coordinating high-level meetings, and facilitating seamless communication—both internally and externally—while maintaining the utmost confidentiality and professionalism. This role demands a proactive, organized, and results-driven individual capable of anticipating needs, mitigating challenges, and contributing to the company’s growth in the competitive logistics sector.

Key Responsibilities:

• Executive Coordination: Act as the primary point of contact for senior leadership, managing calendars, scheduling meetings, and ensuring timely execution of strategic priorities. Prepare comprehensive agendas, meeting minutes, and follow-up action items to drive accountability and efficiency.
• Travel & Logistics Support: Arrange and oversee domestic and international travel arrangements, including flights, accommodations, and ground transportation, while managing expense reports and ensuring compliance with company policies.
• Documentation & Communication: Draft, edit, and distribute professional correspondence, reports, and presentations, ensuring clarity and alignment with organizational goals. Maintain secure, organized records and facilitate seamless communication between executives, stakeholders, and external partners.
• Project & Initiative Support: Assist in the execution of special projects and strategic initiatives, coordinating cross-departmental efforts and ensuring deadlines are met with precision.
• Operational Excellence: Streamline administrative workflows, leverage productivity tools (e.g., MS Office Suite), and implement systems to enhance efficiency and data management.

Qualifications & Skills:

The successful candidate will possess a blend of administrative mastery and strategic thinking, with the following qualifications:

• Proven Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role, with a track record of supporting high-level executives in a fast-paced environment. Familiarity with logistics or supply chain operations is a significant advantage.
• Administrative Expertise: Exceptional skills in calendar management, meeting facilitation, travel coordination, and expense reporting, with a keen eye for detail and adherence to deadlines.
• Communication & Collaboration: Outstanding written and verbal communication skills, enabling effective interaction with diverse stakeholders, including executives, clients, and vendors. Ability to represent the company professionally in all communications.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems or CRM tools. Adaptability to learn and utilize emerging technologies.
• Organizational Acumen: Strong multitasking abilities, prioritization skills, and the capacity to manage competing priorities under pressure. Demonstrated reliability, discretion, and a commitment to confidentiality.
• Education: Associate or bachelor’s degree in Business Administration, Management, or a related field preferred. Certifications in executive support or project management are a plus.

If you are a detail-oriented professional with a passion for operational excellence and a desire to contribute to a leading logistics firm, we invite you to apply. Join Afaq Express Cargo in shaping the future of global logistics—where precision meets innovation.