Office Manager (Reporting to CEO)

About Avensys

Avensys is a globally recognized professional IT services provider headquartered in Singapore, renowned for delivering enterprise solution consulting, business intelligence, business process automation, and managed services. With over a decade of industry expertise, we have established ourselves as a trusted partner in Singapore and beyond, serving a diverse client base across banking and financial services, insurance, information technology, healthcare, retail, and supply chain sectors.

Position Overview

We are seeking a highly organized and proactive Office Manager (Reporting to CEO) to join our dynamic team in Khobar, Saudi Arabia. This role is pivotal in providing strategic support to the CEO while ensuring seamless office operations. The ideal candidate will possess exceptional administrative acumen, strong communication skills, and the ability to thrive in a fast-paced corporate environment.

Key Responsibilities

• CEO’s Strategic Support: Manage and coordinate the CEO’s schedule, including travel arrangements, meetings, and conferences. Act as a gatekeeper for communications, represent the CEO in select meetings, and prepare concise and accurate meeting minutes to ensure alignment and follow-up.
• Document & Workflow Excellence: Draft and oversee CEO correspondence, handle sensitive documents such as faxes, mail, and checks, and support the preparation of presentations and administrative tasks for hiring, approvals, and other critical processes.
• Office Operations: Maintain an organized inventory of office supplies, ensure the functionality of office equipment, and optimize administrative policies to enhance efficiency and productivity.
• Cross-Functional Collaboration: Serve as a liaison between the CEO and external partners, as well as internal teams including Project, Procurement, Sales, Finance, and HR. Streamline workflows and facilitate seamless communication across departments.

Required Skills & Qualifications

• Experience: Minimum of 3 years supporting C-suite executives, preferably in a technology-driven or fast-paced industry.
• Administrative Mastery: Proven expertise in calendar management, document control, and stakeholder communication.
• Proactive Mindset: Ability to anticipate needs, solve problems efficiently, and drive continuous improvement in administrative processes.
• Technical Proficiency: Strong command of Microsoft Office Suite and other relevant tools.
• Discretion & Confidentiality: A high level of professionalism and the ability to handle sensitive information with utmost confidentiality.

What We Offer

Avensys is committed to fostering a rewarding and collaborative work environment. In return for your expertise, we provide a competitive base salary, comprehensive benefits package, and ample opportunities for career growth. Join us and be part of a team that values innovation, excellence, and professional development.

Application Process

To apply for this position, please submit your updated resume in Microsoft Word format to [email protected]. Your application will be treated with the strictest confidentiality, and all personal data will be used solely for recruitment purposes in accordance with Avensys’ privacy policy and relevant data protection laws.