Bid Engineer- KSA

About the Role

We are seeking a highly skilled and motivated Bid Engineer to join our dynamic team in the Kingdom of Saudi Arabia (KSA). In this pivotal role, you will be responsible for leading the development, writing, and production of compelling bids, quotations, and proposals in response to Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), Invitations to Tender (ITTs), and Requests for Proposals (RFPs) from potential clients. Your expertise will be instrumental in transforming technical and commercial inputs into winning proposals that align with company best practices and exceed customer expectations.

Key Responsibilities

As a Bid Engineer, your core responsibilities will include:

• Bid Leadership and Management: Lead and manage the entire bid lifecycle, from initial opportunity identification to final submission, ensuring adherence to deadlines, budget constraints, and quality standards. This includes overseeing the tender download process, bid submission, clarification management, contract award, and post-award coordination.
• Collaboration and Coordination: Act as the central point of contact for bids, liaising closely with Pre-Sales, Technical, Support, and Sales teams to gather and integrate relevant inputs. Coordinate with partner companies and external stakeholders to ensure all necessary resources and documents are secured for bid preparation.
• Proposal Development: Review tender documents to fully understand client requirements, develop strategic bid plans, and tailor proposals to highlight the organization’s strengths. Author and edit sections of proposals, RFIs, and RFPs, ensuring clarity, accuracy, and persuasiveness. Design the structure, content, and aesthetics of bids to enhance readability and impact.
• Editorial and Quality Assurance: Conduct thorough editorial reviews of bids, ensuring all client questions are addressed comprehensively and that the proposal presents the organization in the best possible light. Challenge and refine inputs from technical and sales teams to align with the customer’s perspective and maximize success potential.
• Costing and Approval: Review, verify, and optimize project costing in collaboration with Pre-Sales, Sales, Bids Director, Regional Director, and CEO. Ensure all financial aspects of the bid are accurate, competitive, and approved by the relevant stakeholders.
• Process Improvement: Actively seek opportunities to implement lessons learned and enhance bid processes in line with organizational objectives. Supervise additional assignments as directed by management to support the bid function.
• Submission and Compliance: Ensure timely and budget-compliant submission of bids, adhering to all client requirements and internal quality standards. Manage post-award coordination to facilitate smooth transition from bid submission to project execution.

Qualifications and Experience

To excel in this role, you will possess the following qualifications and experience:

• A Bachelor’s Degree in Computer & Communication Engineering or an equivalent field.
• Minimum of 4 years of experience in a similar role within a leading IT or System Integration company, with hands-on experience in managing the full tender lifecycle.
• Proven experience in a coordination role within an office environment, demonstrating the ability to manage multiple stakeholders and deadlines effectively.
• Strong background in reviewing, writing, editing, and producing large technical and commercial documents, with a focus on proposals and sales materials.
• In-depth understanding of Platform and Application Solutions, as well as proficiency in proposal writing and project costing techniques.

Special Skills and Competencies

The ideal candidate will exhibit the following skills and attributes:

• Language Proficiency: Fluency in both English and Arabic, both verbally and in writing, to effectively communicate with diverse stakeholders.
• Attention to Detail: Meticulous attention to detail and a strong appreciation for process and quality, ensuring all bids are error-free and compliant with client requirements.
• Analytical and Communication Skills: Competence in reviewing and interpreting complex documents, coupled with excellent verbal and written communication skills to articulate ideas clearly and persuasively.
• Time Management and Prioritization: Ability to plan, prioritize, and manage workloads efficiently, meeting strict deadlines without compromising quality.
• Technical Acumen: A solid technical background in ICT solutions, with an eye for detail and strong proofreading skills to ensure accuracy in all bid materials.
• Coordination and Self-Motivation: Exceptional coordination abilities and self-motivation to drive bid processes forward independently while collaborating effectively with teams.
• Technical Proficiency: Advanced skills in MS Office Suite, particularly MS Word, MS Excel, and Visio, to create and manage bid documents efficiently.

If you are a detail-oriented professional with a passion for crafting winning bids and a commitment to excellence, we invite you to apply for this exciting opportunity to contribute to our success in the KSA market.