أخصائي شئون ادارية

Job Overview

We are seeking a highly organized and detail-oriented Administrative Affairs Specialist to join our dynamic team at منصات العقارية - Menassat Realty Co. in Riyadh. This full-time, on-site position plays a critical role in ensuring the smooth operation of our administrative functions while supporting internal departments and maintaining compliance with company policies. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional proficiency in document management, office coordination, and stakeholder communication.

Key Responsibilities

The Administrative Affairs Specialist will be responsible for a wide range of administrative duties, including:

• Document and Records Management: Preparing, organizing, and maintaining accurate records, files, and correspondence in both physical and digital formats to ensure compliance with company standards.
• Office Logistics and Coordination: Managing daily administrative operations, scheduling meetings, and facilitating seamless communication between departments, vendors, and external partners.
• Cross-Functional Support: Assisting the HR and finance teams with documentation, onboarding processes, and other administrative tasks to enhance operational efficiency.
• Process Improvement: Identifying opportunities to streamline administrative workflows, contributing to the development of more efficient systems and procedures.
• Reporting and Documentation: Supporting management by preparing reports, presentations, and other materials to facilitate informed decision-making.
• Vendor and Service Provider Liaison: Coordinating with external vendors and service providers to ensure timely delivery of office supplies, equipment, and other essential services.
• Compliance and Policy Adherence: Ensuring all administrative activities align with company policies, regulatory requirements, and industry best practices.

Qualifications and Skills

To excel in this role, candidates must possess the following qualifications and competencies:

• Administrative Expertise: Proven experience in administrative roles, with strong skills in document management, record keeping, and office coordination.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to manage electronic records and reports efficiently.
• Communication Skills: Excellent written and verbal communication abilities in both Arabic and English, with the capacity to prepare clear and professional correspondence for diverse audiences.
• Attention to Detail: A meticulous approach to handling documentation, data entry, and compliance-related tasks to ensure accuracy and reliability.
• Time Management: The ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a dynamic and demanding work environment.
• Collaboration and Professionalism: A proactive and collaborative mindset, with the capacity to work effectively within cross-functional teams and maintain a professional demeanor at all times.
• Industry Knowledge: Familiarity with basic HR and administrative procedures; prior experience in the real estate or corporate sector is considered a valuable asset.

Education and Experience

Candidates should hold a relevant diploma or bachelor’s degree in Business Administration, Management, or a closely related field. While prior experience in administrative roles is essential, additional qualifications or certifications in office management or related disciplines will be advantageous.

If you are a motivated professional seeking a challenging and rewarding opportunity to contribute to the success of a leading real estate company, we encourage you to apply for this Administrative Affairs Specialist position at منصات العقارية - Menassat Realty Co.