Administrative Assistant - Investment Banking

About HSBC

HSBC Saudi Arabia delivers comprehensive investment banking services to a diverse clientele, including public and private corporations, government agencies, funds, family businesses, and institutional clients. Operating at the intersection of global financial expertise and local market dynamics, the bank provides strategic advisory, capital raising, and transactional support to drive growth and innovation across sectors.

Role Purpose

As an Administrative Assistant within the Investment Banking division, you will play a pivotal role in ensuring the seamless operation of administrative functions that underpin the bank’s high-stakes financial services. This position requires a meticulous and proactive individual capable of managing complex logistical and operational tasks while maintaining the highest standards of accuracy and professionalism. Your contributions will directly support the efficiency of department heads and the broader investment banking teams, enabling them to focus on strategic initiatives and client relationships.

Principal Accountabilities

• Team Leadership and Coordination: Supervise and guide administrative staff, ensuring optimal coverage across all operational areas within the department. Foster a collaborative work environment that aligns with the bank’s policies and procedural frameworks.
• Financial Management and Compliance: Oversee the financial system to maintain the integrity and timeliness of the bank’s financial records. Responsibilities include reconciling the general ledger, bank statements, accounts payable and receivables, and processing weekly deposits to ensure compliance with regulatory and internal standards.
• Executive Support and Client Service: Provide high-level administrative support to the Department and Investment Banking Co-Heads, assisting in meeting performance targets and operational objectives. Manage client records with precision, execute transactions such as internal transfers, payments, and drafts, and ensure adherence to all standing orders and service level agreements.
• Client Relations and Issue Resolution: Handle client inquiries with a focus on accuracy and efficiency, resolving issues promptly to uphold the bank’s reputation for exceptional service. Act as a primary point of contact during peak periods and unplanned absences, ensuring continuity in client-facing operations.
• Document and Data Management: Process, scan, and disseminate daily correspondence for clients and internal stakeholders. Prepare essential financial statements, including income statements and balance sheets, and ensure all transactions are accurately recorded and entered into the accounting systems.
• Cross-Functional Collaboration: Work closely with various departments to identify administrative needs and facilitate employee requests, contributing to a streamlined and responsive operational framework.

Customers / Stakeholders

This role serves as a critical link between department heads, investment banking teams, and internal stakeholders. You will coordinate administrative and service-related tasks to enhance productivity and support the bank’s strategic objectives. By anticipating needs and delivering timely solutions, you will help create an environment where teams can focus on delivering value to clients and driving business growth.

Qualifications and Experience

Qualifications: A Bachelor’s degree in Business Administration, Finance, Accounting, or a related field is highly preferred. Candidates with additional certifications in administrative management or financial operations will be given preference.

Experience: A minimum of 1 to 3 years of relevant professional experience in an administrative or operational role is required. Prior experience within the banking sector, particularly in an investment banking or corporate finance environment, is strongly advantageous. Familiarity with financial systems, accounting principles, and regional regulatory frameworks is essential for success in this position.