Payroll Officer

About the Role

We are seeking a meticulous and experienced Payroll Officer to join our dynamic team on a full-time basis. In this critical role, you will be responsible for ensuring the accurate and timely processing of payroll, strict adherence to Saudi labor regulations, and the maintenance of precise financial records. This position also encompasses billing, invoicing, collections, and the management of financial documentation to support the organization’s operational and compliance objectives.

Key Responsibilities

Payroll Administration

• Process monthly payroll, including overtime, expenses, and other employee earnings and deductions, with unwavering accuracy and punctuality.
• Ensure that payroll data within the ERP system is fully aligned with employee contracts and local labor regulations.
• Handle final settlements in strict accordance with the provisions of the Saudi Labor Law.
• Prepare and distribute employee payslips in a timely manner, ensuring transparency and clarity in all transactions.
• Maintain meticulous payroll records and promptly address any employee inquiries related to payroll discrepancies or concerns.
• Collaborate closely with the billing team to monitor Purchase Orders (POs), identify expired or expiring POs, and notify Account Managers to facilitate timely renewals or adjustments.

Billing & Collections

• Prepare and issue accurate client invoices in accordance with contractual agreements and company policies.
• Monitor the status of issued invoices and proactively follow up on outstanding payments to ensure timely collections.
• Maintain comprehensive records of all billing and collection activities to support financial reporting and audits.
• Prepare weekly collection reports and update the ERP system to reflect the latest financial data.
• Reconcile accounts receivable on a regular basis and resolve any payment discrepancies or disputes in a professional and efficient manner.
• Contribute to the development and implementation of robust collection policies and procedures to enhance financial performance.

General Responsibilities

• Provide essential support during year-end payroll processing and financial audits to ensure compliance and accuracy.
• Uphold the highest standards of confidentiality regarding employee and company financial information at all times.
• Stay abreast of the latest developments in Saudi payroll regulations, tax requirements, and labor laws to ensure ongoing compliance.
• Perform additional finance and payroll-related duties as assigned by management to support the broader objectives of the department.

Requirements

• Bachelor’s degree in Accounting, Finance, or a closely related field from an accredited institution.
• Minimum of 3 to 5 years of hands-on experience in payroll processing and financial administration.
• In-depth knowledge of Saudi Labor Law and payroll practices, with a strong commitment to regulatory compliance.
• Proven experience working with Microsoft AX Dynamics (eBECS) or an equivalent ERP system to manage financial data efficiently.
• Advanced proficiency in Microsoft Excel and the Microsoft Office suite, including the ability to create complex spreadsheets and perform data analysis.
• Exceptional analytical, organizational, and problem-solving skills, with a keen eye for detail and accuracy.
• Outstanding communication and interpersonal abilities, enabling effective collaboration with cross-functional teams and stakeholders.