Fleet & Office Services Specialist

Join KONE, a certified Top Employer, in shaping a better world of work.

As our Fleet & Office Services Specialist, you'll play a pivotal role in supporting the day-to-day management of our leased vehicle fleet and office services, fostering a collaborative and efficient work environment.

• Fleet Management:
• Coordinate fleet operations, including vehicle requests, quotations, ordering, deliveries, handovers, returns, and contract renewals.
• Administer fleet documentation, vehicle allocations, driver authorizations, and related records.
• Coordinate with leasing companies regarding accidents, replacements, and operational matters.
• Manage fuel card administration and monitor fuel-related activities.
• Review fleet invoices and resolve discrepancies with Finance and suppliers.
• Prepare fleet reports covering vehicle status, contract expiries, utilization, and operational costs.
• Support sourcing activities and maintain effective supplier relationships.
• Ensure fleet operations comply with company policies and procedures.

• Office Services Support:
• Support sourcing and administration of office service contracts, including cleaning, security, maintenance, pest control, hospitality, and office furniture.
• Coordinate corporate mobile communication services, including SIM card administration, service requests, and liaison with telecom service providers.
• Coordinate with suppliers to ensure timely delivery of agreed services.
• Support contract follow-up and supplier performance reviews.
• Assist with accommodation-related activities as required.
• Support office operational requests and coordinate with internal stakeholders.

• General Responsibilities:
• Coordinate with Procurement, Finance, HR, and other stakeholders to support operational activities.
• Maintain accurate operational records and documentation.
• Identify operational improvement opportunities and support cost optimization initiatives.
• Perform other related duties as assigned by the line manager.

If you're a proactive professional with a Bachelor's degree in Business Administration or a related field, along with 2-5 years of experience in fleet management, administration, or facilities, we'd love to hear from you. Proficiency in Microsoft Office, particularly Excel, and excellent English & Arabic communication skills are essential for this role.

At KONE, we foster an innovative and collaborative working culture, valuing the contribution of each individual. We're committed to sustainability, ethical business practices, and developing a culture of trust and respect. Join us in creating an exceptional work environment that supports your career growth and personal well-being.