HR & Admin Associate

About IP Excellera

IP Excellera is a premier, integrated strategic advisory firm specializing in Communications, Investor Relations, Corporate Reporting, and Sustainability. With offices in Abu Dhabi, Riyadh, and Dubai, we serve some of the region’s most prominent companies. Our team of 60 highly skilled consultants, drawn from leading financial, government, and academic institutions, delivers best-in-class advice to help clients navigate risk, reputation, and change. Representing clients across both public and private sectors, IP Excellera boasts a diverse portfolio of over 100 corporate clients with a combined market value exceeding $3 trillion. In 2025, we became part of Excellera Advisory Group, a leading corporate affairs advisory firm in the EMEA region.

Role Overview

We are seeking a motivated and detail-oriented HR & Admin Associate to join our dynamic team. In this pivotal role, you will play a key part in supporting the day-to-day HR and administrative operations of the business, ensuring seamless processes while providing exceptional support to employees and the broader team. Your contributions will be instrumental in maintaining operational efficiency and fostering a positive workplace environment.

Key Responsibilities

• HR Operations Support: Assist in the recruitment process by scheduling interviews, coordinating with candidates, and preparing job offers and employment contracts. Manage onboarding and offboarding activities to ensure all documentation is accurately completed.
• Employee Administration: Oversee medical insurance enrolment and renewals, maintain precise employee records, and ensure compliance with company policies and regulatory requirements. Support payroll preparation and address employee queries related to HR policies and administrative matters.
• Documentation & Compliance: Assist with visa, iqama, and other employee-related documentation, ensuring all processes adhere to legal and company standards. Support the organization of corporate events and internal projects to enhance team engagement.
• Office Administration: Coordinate office administration activities, including managing office supplies, liaising with vendors, overseeing maintenance, and ensuring the smooth day-to-day operation of the office. Assist with company licenses, registrations, and other compliance-related documentation.
• Meeting & Travel Coordination: Organize meetings, manage travel arrangements, and handle other administrative tasks as required. Maintain confidentiality and accuracy in all HR and administrative records.
• Policy Implementation & Engagement: Support the implementation of HR policies, procedures, and employee engagement initiatives to foster a collaborative and productive work environment.
• Government & Banking Liaison: Utilize knowledge of Saudi government platforms such as Qiwa, GOSI, Mudad, Muqeem, and the Chamber of Commerce to support HR and administrative functions. Assist with banking-related administrative activities, including preparing documentation and coordinating with banking representatives.
• Legal & Corporate Services Support: Liaise with the Company’s legal and corporate service providers to coordinate corporate, regulatory, and government-related services, manage required documentation, and support other legal and administrative matters.
• Vendor & Proposal Management: Support vendor registrations and ensure accurate and timely submission of proposals to meet client deadlines.

Requirements

• Fluency in both Arabic and English, both written and verbal.
• A Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Saudi nationality.
• 1–3 years of relevant experience in HR, Administration, or a similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• A proactive approach with a positive attitude and a willingness to learn and adapt.
• Excellent collaboration skills, with the ability to work effectively with cross-functional teams.