Document Controller (Aconex)

Document Controller (Aconex)

We are seeking a seasoned Document Controller (Aconex) to join our team and contribute to the successful delivery of major construction and infrastructure projects. The ideal candidate will possess a proven track record in document management and a strong understanding of the Aconex platform.

• Manage and control all incoming and outgoing project documentation, including drawings, reports, specifications, submittals, and correspondence.
• Administer and maintain the Aconex document management system, ensuring its smooth operation and maximizing its potential.
• Register, classify, distribute, and archive project documents, maintaining a robust and efficient document control system.
• Monitor workflows, reviews, approvals, and transmittals within Aconex, ensuring timely and accurate processing.
• Maintain document numbering systems, revision control, and document registers, ensuring compliance with project standards and client requirements.
• Coordinate with various project teams, including engineering, design, construction, commercial, and project management, to ensure document control processes are aligned with project needs.
• Track document status and provide regular reporting on reviews and approvals, facilitating informed decision-making.
• Prepare and issue transmittals, workflows, and distribution matrices, ensuring effective communication and document distribution.
• Ensure compliance with document control procedures, ISO 9001 quality requirements, and client standards, maintaining a robust quality management system.
• Support project audits by maintaining accurate and traceable records, demonstrating a commitment to transparency and accountability.
• Manage the Common Data Environment (CDE) and ensure document accessibility and integrity, facilitating collaborative working and data security.
• Monitor document control KPIs and provide progress reports, driving continuous improvement in document management processes.
• Train project team members on Aconex workflows and document management procedures as required, fostering a culture of learning and development.

To be successful in this role, you will possess:

• A Diploma or Bachelor's Degree in a relevant field.
• Minimum 5 years of experience as a Document Controller on major construction, infrastructure, or engineering projects.
• Minimum 3 years of hands-on experience using Aconex.
• Strong knowledge of document control processes, workflows, transmittals, revision control, and document management systems.
• Experience working within ISO 9001 Quality Management Systems.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Familiarity with Common Data Environment (CDE) principles and BIM-related documentation processes is preferred.
• Excellent organizational, communication, coordination, and stakeholder management skills.

If you are interested in this opportunity, we invite you to apply or share your CV with us.