Tender and Project Estimation Engineer

Position Overview

We are seeking a highly skilled and detail-oriented Tender and Project Estimation Engineer to join our dynamic team. In this pivotal role, you will play a critical part in driving the company’s growth by preparing accurate, competitive, and profitable cost estimates for Operation & Maintenance (O&M) and Facilities Management (FM) projects. Your expertise in cost analysis, risk assessment, and strategic pricing will be instrumental in securing new business opportunities while ensuring alignment with company objectives and client expectations.

Key Responsibilities

• Tender Document Analysis: Thoroughly review and analyze tender documents, including Requests for Proposals (RFPs), technical specifications, Bills of Quantities (BOQs), and scope of work to fully understand project requirements and constraints.
• Cost Estimation and Pricing Strategy: Develop precise technical and commercial cost estimates for new projects, ensuring competitiveness while maintaining targeted profit margins. Prepare detailed cost breakdowns covering manpower, materials, equipment, subcontractors, spare parts, and operational expenses.
• Cost Analysis and Risk Assessment: Conduct comprehensive cost analysis, risk evaluations, and pricing assessments to support the development of profitable bidding strategies. Identify potential cost risks and propose mitigation measures to safeguard project profitability.
• Cross-Functional Collaboration: Work closely with Operations, Engineering, Procurement, and Finance teams to develop optimized technical and commercial proposals that meet client requirements and tender specifications.
• Supplier and Subcontractor Management: Obtain, evaluate, and negotiate quotations from suppliers and subcontractors to secure the best value and competitive pricing while ensuring quality and compliance with project standards.
• Proposal Development: Prepare comprehensive technical and commercial proposals in strict adherence to client requirements, tender specifications, and company policies. Ensure all proposals are accurate, compliant, and compelling to enhance bid success rates.
• Business Development Support: Collaborate with the Business Development team to identify new business opportunities, assess project feasibility, and evaluate the potential for contract expansion and value-added services to drive revenue growth.
• Contract Evaluation and Optimization: Analyze existing contracts to identify opportunities for expansion, cost optimization, and revenue enhancement while ensuring compliance with contractual obligations and service quality standards.
• Historical Data Analysis: Review historical project costs and bidding outcomes to refine estimation accuracy, improve pricing strategies, and enhance future bid performance through data-driven insights.
• Financial Modeling and Budgeting: Develop detailed cost models, project budgets, cash flow forecasts, and financial analyses to support informed decision-making and ensure the financial viability of proposed projects.
• Site Visits and Pre-Bid Engagement: Participate in site visits, pre-bid meetings, and technical clarifications to gain a comprehensive understanding of project requirements and address any ambiguities proactively.
• Client Communication and Tender Compliance: Prepare and coordinate responses to client clarifications and tender queries in collaboration with internal stakeholders. Ensure all bids comply with contractual requirements, company policies, industry standards, and applicable regulations.
• Performance Reporting and Continuous Improvement: Prepare tender performance reports, analyze bid success rates, identify lessons learned, and recommend strategic improvements to enhance future bid competitiveness and operational efficiency.

Qualifications and Skills

To excel in this role, you should possess a strong background in cost estimation, project management, and tender preparation within the O&M and FM sectors. A degree in Engineering, Quantity Surveying, or a related field is preferred, along with relevant professional certifications. Proficiency in cost estimation software, financial modeling tools, and MS Office Suite is essential. Excellent analytical, communication, and negotiation skills are required, along with the ability to work collaboratively in a fast-paced, results-driven environment.