Executive Assistant

About the Role

Join Manzil, the pioneering co-living and transportation platform revolutionizing blue-collar worker housing in Saudi Arabia. Through an innovative hybrid model combining subleasing, property development, and a cutting-edge C2B marketplace, we empower companies to seamlessly house and relocate their workforce while delivering tangible value to landlords and real estate owners. As a fast-growing prop-tech enterprise at the forefront of labor housing and real estate services, we are seeking a highly skilled and dynamic Executive Assistant to the CEO to serve as a strategic and operational linchpin within our leadership team.

This senior-level position is designed for a proactive professional who thrives in a dynamic, high-stakes environment. You will act as a force multiplier for the CEO, ensuring seamless execution of strategic priorities across all departments while upholding the highest standards of professionalism and operational excellence. Your role will be pivotal in maintaining an efficient, organized, and high-performing office ecosystem that supports the CEO’s vision and the company’s rapid growth.

Key Responsibilities

Strategic Calendar & Time Management

• Manage the CEO’s complex calendar with precision, coordinating high-level meetings, strategic engagements, and critical priorities across multiple business units and stakeholders.
• Attend leadership meetings to capture actionable insights, document key decisions, and proactively follow up with department heads to ensure timely execution of deliverables.
• Prepare comprehensive reports, presentations, and meeting materials tailored to senior management needs, ensuring clarity, accuracy, and strategic alignment.

Executive Support & Logistics

• Provide hands-on support to the CEO, including travel coordination, expense management, membership oversight, and administrative documentation to streamline operations.
• Draft, review, and manage sensitive correspondence, including faxes, mail, checks, and official communications, with the utmost discretion and professionalism.
• Oversee office logistics, including supply procurement, record maintenance, and adherence to company policies to foster a productive and compliant work environment.

Cross-Functional Collaboration & Stakeholder Management

• Act as the primary point of contact for internal and external stakeholders, facilitating seamless communication and resolving inquiries with efficiency and diplomacy.
• Support the CEO in special projects, event planning, and ad-hoc initiatives, aligning activities with the company’s strategic objectives and operational goals.
• Collaborate closely with leadership teams to ensure alignment between executive priorities and departmental execution, driving accountability and results.

Document & Workflow Excellence

• Handle confidential information with the highest level of integrity, ensuring secure and discreet management of sensitive data and communications.
• Prepare, edit, and refine correspondence, reports, presentations, and other documents with meticulous attention to detail, accuracy, and professionalism.
• Implement and maintain efficient digital workflows and tools to enhance productivity and streamline administrative processes.

Qualifications & Skills

Experience & Background

• Minimum of 5 years of professional experience providing executive support to C-level leaders, preferably in a fast-paced, multi-entity, or high-growth environment.
• Demonstrated ability to thrive in a complex, dynamic setting with a track record of managing competing priorities and high-level stakeholders.

Language & Technical Proficiency

• Fluency in English (written and spoken) is essential; additional language skills are a plus.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), ERP systems, and digital workflow tools.

Core Competencies

• Proactive Mindset: A self-starter with a keen ability to anticipate needs, solve problems before they arise, and take initiative in a high-pressure environment.
• Executive Presence: The poise, professionalism, and communication skills to represent the CEO and company with confidence in interactions with government entities, partners, and senior stakeholders.
• Attention to Detail: A meticulous approach to document preparation, workflow management, and quality control to ensure flawless execution of executive tasks.
• Adaptability & Resilience: The agility to navigate evolving priorities, shifting deadlines, and complex challenges while maintaining composure and delivering results.

Location & Work Arrangement

This full-time position is based in Riyadh, Saudi Arabia, with a hybrid work model combining on-site and remote responsibilities. The ideal candidate will be a resident of Riyadh or willing to relocate, with the flexibility to accommodate travel as needed to support the CEO’s engagements.

If you are a highly organized, strategic-thinking professional with a passion for operational excellence and a desire to contribute to a transformative industry, we invite you to apply and become a key player in Manzil’s mission to redefine labor housing and real estate services in Saudi Arabia.