Senior Executive Assistant

About Merak Capital

Merak Capital stands at the forefront of Saudi Arabia’s investment landscape, driving innovation and empowering visionary leaders across high-growth industries. As a premier investment firm, we specialize in venture capital, private equity, credit, real assets, and an innovation platform, fostering transformative growth within the Kingdom and beyond. Our commitment to excellence and strategic vision positions us as a key player in shaping the future of Saudi Arabia’s economic landscape.

Position Overview

The Senior Executive Assistant & Office Manager serves as a critical extension of the Partner’s leadership, ensuring seamless operational efficiency while maintaining the highest standards of professionalism. This role demands a blend of strategic foresight, meticulous organization, and the ability to navigate complex stakeholder relationships in a fast-paced corporate environment. The ideal candidate will thrive in a dynamic setting, balancing executive support with comprehensive office management to enhance productivity and foster a cohesive work environment.

Key Responsibilities

• Executive Support & Priority Management: Provide high-level administrative and operational support to the Partner, managing professional priorities with discretion, efficiency, and a proactive approach. This includes overseeing calendar management, scheduling, travel logistics, expense tracking, and meeting coordination to optimize time and productivity.
• Meeting & Event Coordination: Organize and oversee board meetings, investor engagements, internal committees, and external events. Prepare comprehensive agendas, consolidate briefing materials, document action items, and ensure timely follow-up to drive decision execution and accountability.
• Communication & Documentation: Serve as the primary liaison for the Partner’s communications, prioritizing and managing inbound and outbound correspondence with precision. Draft, review, and refine presentations, reports, investor communications, and internal memoranda to maintain a polished and professional standard.
• Office Administration & Operations: Oversee the day-to-day administration of the office, ensuring a well-organized, efficient, and professional working environment. Manage facilities, vendor relationships, office supplies, and administrative services, collaborating with internal teams and external partners to uphold operational excellence.
• Event & Conference Support: Assist in the planning, coordination, and execution of company events, leadership meetings, and external conferences, ensuring seamless logistics and adherence to corporate standards.
• Confidentiality & Integrity: Handle sensitive and confidential information with the utmost professionalism, discretion, and integrity, maintaining strict adherence to corporate policies and ethical standards.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 3–5 years of progressive experience in an Executive Assistant, Office Manager, or Executive Operations role, with a proven track record of supporting senior executives in a dynamic environment.
• Skills & Competencies:
  • Exceptional organizational and time management abilities, with a demonstrated capacity to prioritize and execute multiple competing demands.
  • Fluency in both Arabic and English, with strong written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel, with the ability to create polished presentations, reports, and executive correspondence.
  • High level of professionalism, discretion, and integrity, with a keen eye for detail and a commitment to maintaining confidentiality.
  • Strong interpersonal and coordination skills, enabling effective collaboration across all levels of the organization.
  • Proactive mindset with a focus on continuous improvement, resourcefulness, and adaptability in a fast-evolving corporate landscape.