Fund Management

About Sanabil Studio

Sanabil Studio is a dynamic venture builder that merges industry expertise, cutting-edge technology, and startup innovation to transform visionary ideas into thriving businesses. We specialize in taking concepts from inception to launch, and when a venture demonstrates its potential, we provide seed funding along with hands-on support to accelerate its growth. As our portfolio expands and new ventures progress toward investment readiness, robust fund operations become essential to our success. We are seeking a highly organized and detail-oriented Fund Administration Manager to oversee the operational and administrative backbone of our investment activities, ensuring seamless tracking, compliance, and audit readiness across all entities, documents, and stakeholder interactions.

Your Role and Responsibilities

This position is pivotal in executing and maintaining the operational framework of our fund, ensuring that all processes adhere to legal, regulatory, and Limited Partnership Agreement (LPA) requirements. While this role does not involve making investment decisions, it demands meticulous execution, proactive follow-up, and the maintenance of comprehensive records to guarantee full transparency and compliance.

As the central control point for all fund operations, you will:

• Oversee Fund Operations: Act as the primary coordinator between our fund administrator (Apex), General Partner (GP, Maples), legal counsel, auditors, and internal teams to ensure seamless execution of all fund-related activities.
• Execute and Track Instructions: Manage all instructions across stakeholders with precision, proactively following up to ensure completion, escalating delays when necessary, and maintaining real-time status tracking for all ongoing matters.
• Coordinate Capital Calls: Review and validate capital call calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.
• Monitor Fund Expenses: Track all expenses against LPA limits and approved budgets, validate invoices before payment, flag non-compliant costs, and maintain a real-time cost tracker to prevent overspending.
• Ensure Entity Compliance: Verify that all entities remain in good standing and are properly governed by coordinating board and shareholder resolutions, director appointments and removals, and ensuring required roles are always filled—following up until completion without making decisions.
• Support Portfolio Companies: Assist portfolio companies with Commercial Registration (CR) issuance and renewals (particularly in KSA), director changes, Powers of Attorney, and bank account setup by collaborating with legal counsel, service providers, and relevant authorities to eliminate operational bottlenecks.
• Maintain Audit-Ready Records: Centralize and manage all critical records for the fund, entities, and portfolio companies, including KYC and identity documentation, ensuring no dependency on third parties for essential records.
• Log and Store Communications: Document all communications, approvals, and instructions exchanged with administrators, legal teams, auditors, and service providers to ensure full traceability and audit readiness at all times.
• Coordinate Audits: Facilitate the audit process by ensuring all necessary data, documents, and reporting are prepared and available when required.
• Build Operational Systems: Develop and maintain structured tracking systems for tasks, documents, and approvals, continuously refining operational processes to enhance discipline and efficiency as the fund scales.

Your Background and Experience

We are looking for a candidate with a proven track record in fund operations, fund administration, venture capital, or private equity, bringing 5-10+ years of relevant experience. The ideal candidate will possess a deep understanding of fund mechanics, including capital calls, fund structures, LPA compliance, and investor reporting. Strong organizational skills, exceptional attention to detail, and the ability to manage complex multi-entity documentation without errors are essential.

You thrive in a structured environment, possess excellent follow-up habits, and are comfortable managing stakeholders across multiple jurisdictions, including auditors, legal teams, service providers, and internal collaborators. Your ability to establish and maintain operational frameworks—even in fast-paced, scaling environments—will be a key asset to our team.

While not mandatory, experience working with institutional fund administrators (such as Apex, Citco, or Aztec) or GP management firms (like Maples) is highly desirable. Familiarity with KSA regulatory requirements, entity governance, or MENA fund structures will also be considered a significant advantage.

What to Expect

This role offers a unique opportunity to work within a multi-entity, multi-jurisdictional environment where your contributions will directly impact the success and scalability of our ventures. You will operate as the central control point, ensuring that all fund operations are executed flawlessly, documented thoroughly, and remain compliant at every stage. Your work will provide the operational backbone that enables our fund to grow and our portfolio companies to thrive.