Document Control Specialist

Position Overview

We are seeking a meticulous and organized Document Control Specialist to join our dynamic team in Riyadh, Saudi Arabia. In this critical role, you will serve as the backbone of our document management processes, ensuring accuracy, compliance, and efficiency in all project-related documentation. Your expertise will be instrumental in maintaining the integrity of our records, facilitating seamless collaboration across teams, and supporting the successful execution of our projects. If you possess a strong background in document control within the construction or contracting industry and are adept at leveraging technology to streamline workflows, we invite you to apply for this opportunity.

Key Responsibilities

• Document Management and Tracking: Oversee the lifecycle of project documents, including creation, review, approval, distribution, and archiving. Ensure all documents are properly numbered, filed, and accessible to authorized personnel.
• Version Control and Revision Management: Monitor and maintain accurate version control for all documents, preventing discrepancies and ensuring teams work with the most up-to-date information. Track revisions and updates to guarantee compliance with project and company standards.
• Regulatory Compliance and Documentation Standards: Maintain comprehensive document registers and ensure adherence to internal policies, industry regulations, and contractual obligations. Collaborate with legal and compliance teams to mitigate risks associated with documentation errors.
• Cross-Functional Coordination: Act as a liaison between project teams, contractors, and stakeholders to facilitate timely document submission, review, and approval. Address any documentation-related queries promptly to avoid project delays.
• Technical Proficiency and System Management: Utilize document management systems (DMS) and enterprise resource planning (ERP) tools to organize, store, and retrieve documents efficiently. Leverage Microsoft Office Suite, particularly Excel and Word, to create, edit, and analyze documentation as required.
• Quality Assurance and Audit Support: Conduct periodic audits of document repositories to identify gaps, redundancies, or compliance issues. Prepare documentation for internal and external audits, ensuring all records are audit-ready and meet the highest standards of accuracy.

Qualifications and Experience

• Professional Background: A minimum of 3 to 5 years of hands-on experience as a Document Controller, with a proven track record in construction, contracting, or related industries. Familiarity with large-scale projects and complex documentation workflows is highly desirable.
• Technical Skills: Proficiency in document control procedures, including filing systems, metadata tagging, and retrieval methods. Strong command of Microsoft Office applications, particularly Excel (for data management and reporting) and Word (for document preparation). Experience with specialized document management software is a plus.
• Core Competencies: Exceptional organizational skills with an unwavering attention to detail. Ability to manage multiple priorities in a fast-paced environment while maintaining high levels of accuracy. Strong analytical mindset to identify and resolve documentation discrepancies efficiently.
• Communication and Collaboration: Excellent written and verbal communication skills in both English and Arabic. Proficiency in drafting clear, concise documentation and liaising with diverse stakeholders across various levels of the organization.
• Personal Attributes: A proactive and solution-oriented approach, coupled with the ability to work independently and as part of a team. Commitment to continuous improvement and staying abreast of industry best practices in document control.

Why Join Us?

As a Document Control Specialist, you will play a pivotal role in ensuring the smooth operation of our projects by maintaining the highest standards of documentation. This position offers a unique opportunity to contribute to the success of high-impact projects while developing your expertise in a dynamic and supportive work environment. If you are passionate about precision, organization, and the seamless flow of information, we encourage you to apply and take the next step in your career with us.