Administrative Assistant / Secretary

About the Role

Euro Group for Engineering Consultancy, a leading engineering consultancy firm, is seeking a dynamic and detail-oriented Administrative Assistant / Secretary to join our team in Riyadh. This position is integral to supporting our major operation & maintenance project for municipal assets, ensuring seamless administrative operations and effective communication with government entities. The ideal candidate will play a pivotal role in managing official correspondence, maintaining meticulous records, and facilitating smooth project execution.

Key Responsibilities

As an Administrative Assistant / Secretary, you will be responsible for a wide range of critical tasks to support the project and its stakeholders. Your duties will include:

• Official Correspondence: Drafting, editing, and finalizing professional correspondence, memos, and reports in both Arabic and English for the Ministry of Municipal and Rural Affairs and Housing (MoMRAH) and related entities.
• Document and Presentation Management: Preparing, formatting, and updating presentations, management briefs, dashboards, and periodic project reports for internal and external meetings.
• Calendar and Meeting Coordination: Managing executive calendars, scheduling appointments, coordinating meetings, and organizing logistics with ministry officials and project teams.
• Minutes of Meeting (MoM): Preparing MoMs, circulating action points, and tracking timely follow-up and closure to ensure accountability and progress.
• Document Control and Records Management: Handling the registration, tracking, archiving, retrieval, and secure management of confidential or sensitive project documents, both electronic and hard-copy.
• Filing and Archiving: Maintaining organized filing systems and ensuring accurate archiving of all project-related documents for easy retrieval and compliance.
• Submission and Approval Tracking: Monitoring the status of submissions, approvals, work orders, and renewals related to municipal assets, and updating stakeholders on progress.
• Interdepartmental Coordination: Facilitating seamless communication and information flow between departments, project teams, and external stakeholders to ensure alignment and efficiency.
• Administrative Support: Assisting with daily office operations and administrative tasks to maintain an efficient workflow and timely completion of project deliverables.
• Professional Standards: Upholding the highest standards of professionalism, confidentiality, and attention to detail in all communications and documentation.

Mandatory Requirements

To qualify for this role, candidates must meet the following criteria:

• Currently based in Riyadh and available for immediate joining.
• Minimum of 5 years of administrative or secretarial experience, preferably with Saudi government entities such as ministries or municipalities.
• Proven track record in document control, official correspondence, and follow-up with government agencies.
• Exceptional proficiency in Arabic (written and spoken); English language skills are considered an advantage.
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
• Experience in engineering consultancy, operation & maintenance (O&M), infrastructure, or municipal projects is highly desirable.

Why Join Us?

Euro Group for Engineering Consultancy offers a competitive compensation package, professional growth opportunities, and the chance to contribute to high-impact projects that shape the future of municipal infrastructure in Riyadh. If you are a proactive, organized, and detail-oriented professional looking to advance your career in a dynamic environment, we encourage you to apply.