Contracts Formation / Administration Specialist - Ar Rjum

Position Overview

We are seeking a highly skilled and experienced Contracts Formation / Administration Specialist to join our dynamic team for the Ar Rjum Project, a groundbreaking greenfield gold mining initiative located in the Central Arabian Gold Region, approximately 200 km northeast of Taif and 26 km south of Al Mouwayh. This prestigious project encompasses three open-pit mining operations, a state-of-the-art processing plant, tailings management facilities, and essential supporting infrastructure, including water and power supply, maintenance facilities, and accommodation villages. As a key member of our global organization, you will play a pivotal role in ensuring the successful formation and administration of subcontracts, aligning with our commitment to delivering exceptional outcomes for our clients and stakeholders.

Key Responsibilities

In this critical role, you will be responsible for leading and executing a wide range of subcontract formation and administration activities. Your responsibilities will include:

• Subcontract Formation:
  • Leading the preparation and review of comprehensive bid request packages to ensure alignment with project requirements and objectives.
  • Developing and implementing project-specific contract operating procedures to standardize and streamline subcontract processes.
  • Directing negotiations to secure favorable terms and commitments in subcontracts, ensuring compliance with project scope and budget.
  • Developing and issuing subcontracts and service agreements, as assigned, to formalize contractual relationships with vendors and contractors.
  • Preparing and maintaining bidders’ lists, conducting pre-qualification assessments, and issuing bid request packages to approved bidders.
  • Coordinating bidder inquiries and responses to ensure clarity and transparency throughout the bidding process.
  • Evaluating bids commercially, preparing Commercial Bid Summaries, and providing recommendations for contract awards.
  • Securing necessary approvals in accordance with established procedures to advance the subcontract formation process.
  • Preparing subcontract documents for execution, ensuring all legal and procedural requirements are met.
  • Organizing and conducting critical meetings, such as pre-bid, bid clarification, and pre-award meetings, to facilitate alignment between Bechtel, the customer, and contractors on all contractual matters.
  • After reviewing plans and agendas with your supervisor, leading meetings and preparing detailed meeting notes that capture key statements, required actions, and schedules.
• Subcontract Administration:
  • Implementing the Supply Chain Assignment Schedule to record and manage the project’s subcontract management tasks and ensure adherence to Standard Work Process Procedures.
  • Maintaining a continuous review of assigned subcontracts, monitoring progress, and providing management with timely updates on projected financial or technical challenges.
  • Collaborating with designated staff to address operational activities that impact contractual rights, obligations, and subcontract performance.
  • Managing moderately complex contract changes by negotiating with customer personnel and achieving equitable settlements.

Qualifications and Experience

To excel in this role, you must possess the following qualifications and experience:

• A bachelor’s degree (or international equivalent) in a relevant field such as Contracts Management, Business Administration, or a related discipline.
• A minimum of 8-10 years of relevant experience in contracts formation and administration, or 12-14 years of relevant work experience in a related field.
• Proven expertise in negotiating, drafting, and administering subcontracts within the infrastructure, mining, or energy sectors is highly desirable.
• Strong analytical and organizational skills, with the ability to manage multiple priorities in a fast-paced, dynamic environment.
• Excellent communication and interpersonal skills, with the capacity to collaborate effectively with cross-functional teams, customers, and contractors.
• Familiarity with project management methodologies and tools, as well as a solid understanding of contract law and compliance requirements.
• Proficiency in using contract management software and Microsoft Office Suite (Word, Excel, PowerPoint) is preferred.

Why Join Us?

As a global leader in infrastructure, energy, and resource development, we offer a unique opportunity to contribute to transformative projects that shape the future. Our commitment to excellence, innovation, and sustainability is reflected in every project we undertake. By joining our team, you will become part of a collaborative and inclusive work environment that values your expertise and empowers you to make a lasting impact. We provide competitive compensation, comprehensive benefits, and opportunities for professional growth in a dynamic and rewarding industry.

If you are a results-driven professional with a passion for contracts management and a desire to work on high-stakes projects, we invite you to apply and become a key contributor to the Ar Rjum Project’s success.