PRO (Operations Coordinator)

About Us

Blue Ocean Corporation stands at the pinnacle of global business transformation, operating as a distinguished conglomerate and industry leader across Consulting, Training, and Conferences sectors. With an unwavering commitment to excellence, innovation, and client-centric solutions, we have cultivated a reputation for driving sustainable growth and organizational evolution. Our journey from a modest beginning to our current status as a global powerhouse is a testament to our dedication to quality and transformative impact. Leveraging over 25 years of expertise, we empower businesses and professionals alike, fostering career acceleration and organizational success for both B2B and B2C clients worldwide.

Key Responsibilities

As a PRO (Operations Coordinator) at Blue Ocean Corporation, you will play a pivotal role in ensuring seamless operational and administrative functions while maintaining strict compliance with Saudi regulations. Your responsibilities will encompass a diverse range of tasks designed to support the company’s legal, administrative, and client-facing operations:

• Documentation Management: Oversee and process critical government-related documentation, including Iqama, visas, license renewals, medicals, and other official paperwork, ensuring full adherence to Saudi regulatory requirements.
• Government and Client Liaison: Act as the primary point of contact for government offices, ministries, and external agencies to facilitate the completion of legal and operational requirements. Follow up diligently on client and government requests, quotations, and feedback to ensure compliance and uphold customer satisfaction.
• Administrative and Operational Support: Provide robust administrative and operational assistance to the sales team, fostering smooth coordination between clients, trainers, and internal departments. Maintain meticulous records of all trainer and client interactions, schedules, and feedback within the CRM system to ensure data accuracy and operational efficiency.
• Vendor and Training Coordination: Manage vendor relationships and oversee training coordination at client premises, ensuring that all logistical and operational aspects are executed flawlessly.

Requirements

To excel in this role, you must meet the following qualifications and possess the necessary skills:

• A Bachelor’s degree in Business Administration, Marketing, or a related field is highly preferred.
• KSA Nationality is preferred but not mandatory.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, and Outlook) is essential for managing documentation and communication effectively.
• Prior experience with CRM software, such as Salesforce or Zoho, is considered a valuable asset.
• A minimum of 2-3 years of experience in administrative coordination or related roles is required to ensure you can handle the demands of this position.
• Exceptional organizational skills, multitasking abilities, and a keen attention to detail are critical for managing competing priorities and maintaining high standards of accuracy.
• Strong communication and interpersonal skills are necessary to interact professionally with clients, vendors, and internal teams.
• Effective time management and the ability to prioritize tasks are essential for meeting deadlines and delivering results in a fast-paced environment.
• Previous experience in Public Relations is mandatory, as this role requires managing external communications and maintaining a positive public image.