Bid Coordinator

Join HDR as a Bid Coordinator and Drive Impactful Proposals in a Collaborative Environment

At HDR, we believe that our collective strength lies in the diversity of our people and the unique perspectives they bring to the table. As an employee-owned company, we foster a culture of inclusion where every individual is valued, respected, and empowered to contribute their authentic ideas. Our mission is to create a welcoming environment that not only nurtures innovation but also enables us to make a meaningful difference in the communities we serve—locally and globally. If you are passionate about crafting compelling proposals that open doors to transformative projects, we invite you to become a vital part of our team as a Bid Coordinator.

Your Role as a Bid Coordinator

In this dynamic and pivotal role, you will play a key part in securing new business opportunities by ensuring our proposals are meticulously prepared, strategically aligned, and delivered on time. Your responsibilities will encompass a wide range of critical tasks, including:

• Proposal Development and Coordination: Review Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Expressions of Interest (EOIs), Pre-Qualification (PQ) documents, and solicitations to accurately identify project scope, requirements, and submission criteria. Prepare and coordinate comprehensive proposal submissions, including resumes, project experience sheets, interview materials, and presentation documentation.
• Content Management and Standardization: Develop, maintain, and update proposal templates, boilerplates, and standard marketing content to ensure consistency and efficiency across all submissions.
• Documentation and Archiving: Systematically archive and file submitted proposals, presentations, and supporting materials to maintain a robust and accessible repository for future reference.
• Visual and Marketing Support: Arrange professional photography on projects to enhance proposals and support broader marketing initiatives, ensuring our work is presented in the best possible light.
• Opportunity Tracking and Monitoring: Stay ahead of the curve by monitoring client portals, industry websites, and solicitation channels for new opportunities, status updates, and emerging trends.
• Performance Analysis and Improvement: Track proposal outcomes, gather feedback, and document lessons learned to refine and elevate future submissions.
• Compliance and Registration Management: Manage company registrations and updates across client and government portals to ensure our organization remains eligible for new opportunities.
• Data Management and Reporting: Maintain accurate project and resume data within business development systems, and support CRM and financial systems to inform reporting metrics, dashboards, and performance tracking.
• Strategic Reporting: Prepare regular proposal reports—weekly or monthly—to highlight pipeline status, submission deadlines, win rates, workload distribution, and outcomes, enabling data-driven decision-making.
• Administrative Support: Attend internal meetings, prepare documentation, and draft memos to facilitate seamless communication and collaboration across teams.

Ideal Candidate Profile

To thrive in this role, we are seeking a detail-oriented professional with a strong background in proposal development, business development, or marketing—preferably within the engineering or consultancy sectors. The ideal candidate will possess the following qualifications and skills:

• A bachelor’s degree in Business Administration, Engineering, Marketing, or a related field.
• 1–2 years of hands-on experience in proposals, bids, business development, or marketing, with a preference for roles in engineering or consultancy environments.
• Exceptional written and verbal communication skills in English; proficiency in Arabic is considered a valuable asset.
• Outstanding organizational acumen and the ability to manage multiple deadlines in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Cloud (InDesign) is highly desirable.

Why HDR?

At HDR, we are more than just a company—we are a collective of dedicated professionals united by a shared purpose: to create a better world through innovative solutions. As an employee-owned organization, we empower our team members to bring their full selves to work, fostering a culture of trust, collaboration, and mutual respect. Our eight Employee Network Groups—including Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, and Young Professionals—provide a platform for connection, support, and professional growth, ensuring that every voice is heard and valued.

We are committed to employment equity and operate as an Affirmative Action and Equal Opportunity Employer. We welcome applicants from all backgrounds, including those with diverse experiences and perspectives, and consider all qualified candidates regardless of criminal histories or arrest records.

Join us in Riyadh, Saudi Arabia, and be part of a team that is shaping the future—one proposal at a time.