FM Admin

About Noon

Noon is pioneering a dynamic ecosystem of digital products and services designed to enhance everyday life across the Middle East. With a relentless focus on speed, scalability, and customer-centric innovation, we are transforming the region’s technological landscape. Our mission is to ensure that every door receives its essentials every single day. To achieve this, we are seeking a highly motivated Team Leader, FM Admin to drive operational excellence and accelerate our growth trajectory.

At the heart of our operations is Noon Minutes, our hyper-local delivery platform that delivers FMCG and grocery products within 15 minutes. Currently operational in the UAE and Saudi Arabia, Noon Minutes offers an extensive range of products, setting new benchmarks for speed and efficiency in the market. As part of our mission to redefine technology’s role in the region, we are looking for a strategic leader who can elevate our facility management and administrative functions to new heights.

Your Role and Responsibilities

As a key member of Noon’s fast-paced, agile team, you will play a pivotal role in ensuring the seamless functioning of our facility management operations. Your responsibilities will include:

• Work Order Management: Oversee and manage work orders, maintenance requests, and service records to ensure timely resolution and operational efficiency.
• Vendor and Stakeholder Coordination: Collaborate with external vendors, contractors, and internal teams to facilitate smooth operations and address facility-related needs.
• Documentation and Compliance: Maintain accurate asset registers, documentation, and compliance records to uphold regulatory standards and organizational policies.
• Maintenance Tracking: Monitor and track both preventive and corrective maintenance activities to minimize downtime and enhance facility performance.
• Administrative Support: Process purchase requests, manage invoices, and handle administrative tasks to streamline operational workflows.
• Reporting and Analysis: Prepare comprehensive reports, track KPIs, and summarize cost tracking to support data-driven decision-making.
• System Management: Update and maintain Computerized Maintenance Management Systems (CMMS) and Computer-Aided Facility Management (CAFM) systems to ensure optimal functionality.
• Inventory Oversight: Support inventory and spare parts management to ensure availability and reduce operational disruptions.

Your Qualifications and Skills

To excel in this role, you should possess the following qualifications and competencies:

• A Bachelor’s degree or diploma in a relevant field such as Facility Management, Business Administration, or a related discipline.
• Proven experience in facility management, administrative roles, or a similar operational capacity.
• Proficiency in Microsoft Office Suite, with a strong emphasis on Excel for data analysis and reporting.
• Familiarity with CAFM/CMMS systems is highly desirable and will be considered a significant advantage.
• Exceptional communication, organizational, and multitasking skills to manage diverse responsibilities effectively.
• Strong coordination abilities to collaborate with multiple stakeholders, vendors, and internal teams.

Ideal Candidate Profile

We are seeking individuals who embody the following qualities to thrive in our high-energy, innovative environment:

• High Standards: A commitment to excellence and a relentless pursuit of high-quality outcomes in all tasks.
• Resourcefulness: The ability to think creatively and find innovative solutions to challenges in a fast-paced setting.
• Bias for Action: A proactive mindset that prioritizes speed and efficiency in decision-making and execution.
• Originality: The courage to challenge conventional approaches and introduce fresh, impactful ideas.
• Adaptability: A willingness to embrace change, pivot strategies when necessary, and continuously learn in a dynamic industry.

Noon is a company for those who are ready to push boundaries, redefine norms, and drive meaningful change. If you are passionate about facility management, thrive in collaborative environments, and are eager to contribute to a mission that impacts millions, we invite you to join our team and help us shape the future of technology in the Middle East.