Executive Assistant

About the Role

Mnzil is a dynamic, fast-growing prop-tech company dedicated to revolutionizing workforce housing and real estate services across Saudi Arabia. As we continue to expand our leadership team, we are seeking a highly motivated and detail-oriented Executive Assistant to provide exceptional administrative support to senior executives. This role is critical in ensuring seamless day-to-day operations, managing complex schedules, and facilitating effective communication across the organization. If you thrive in a high-paced environment and possess the organizational prowess to support top-tier leadership, this is an ideal opportunity to contribute to Mnzil’s ambitious growth trajectory.

Key Responsibilities

• Calendar and Schedule Management: Oversee and manage intricate executive calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts to ensure optimal productivity and alignment with business priorities.
• Travel Coordination: Arrange domestic and international travel logistics, including itineraries, flight bookings, accommodations, and ground transportation, while ensuring all arrangements align with executive preferences and business needs.
• Document and Presentation Preparation: Compile, edit, and organize high-level documents, presentations, and reports for executive meetings, ensuring accuracy, clarity, and professionalism in all materials.
• Stakeholder Communication: Serve as the primary liaison between executives and internal teams, as well as external partners, clients, and stakeholders, facilitating smooth and efficient communication.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost integrity, maintaining strict confidentiality in all interactions and documentation.
• Action Item Follow-Up: Track and follow up on action items arising from meetings, ensuring timely execution and accountability among relevant teams.
• Event and Offsite Coordination: Assist in planning and executing company events, offsites, and strategic meetings, including venue selection, logistics, and attendee coordination.
• Correspondence Management: Manage executive communications, including emails, letters, and other correspondence, ensuring timely responses and professional representation of leadership.

Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Proven track record as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
• Organizational Excellence: Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Communication Proficiency: Strong written and verbal communication skills, with the ability to articulate ideas clearly and professionally.
• Discretion and Professionalism: A high level of integrity and professionalism when handling sensitive information and representing executive leadership.
• Technical Competency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and advanced calendar/scheduling tools.
• Language Skills: Fluency in both Arabic and English, with the ability to communicate effectively in both languages.

Why Mnzil?

Joining Mnzil as an Executive Assistant offers a unique opportunity to work closely with senior leadership in a high-growth startup environment. You will play a pivotal role in streamlining operations, supporting strategic decision-making, and contributing directly to the company’s expansion across Saudi Arabia. This role provides unparalleled exposure to high-level business processes, professional development opportunities, and the satisfaction of driving meaningful impact within a transformative industry. If you are a proactive, detail-oriented professional seeking a challenging and rewarding career, Mnzil invites you to apply and become part of our success story.