Department Coordinator "Secretary" ( Tamheer Program برنامج تمهير )

About the Role

CARE is seeking motivated and qualified Saudi graduates to participate in the prestigious Tamheer Program, an on-the-job training initiative designed to equip fresh graduates with essential professional experience and industry-relevant skills. This program offers a unique opportunity to work within the Medical Director Office Department as a Secretary, providing hands-on training in a dynamic and supportive environment. The Tamheer Program is tailored for Saudi nationals holding a bachelor’s degree or higher who have not been employed in the past six months, with the goal of bridging the gap between academic achievement and full-time employment.

Key Responsibilities

As a Department Coordinator "Secretary" within the Medical Director Office Department, you will play a pivotal role in ensuring the smooth and efficient operation of the office. Your responsibilities will include, but are not limited to:

• Providing comprehensive administrative support to the Medical Director and senior staff members, including managing schedules, coordinating meetings, and handling correspondence.
• Organizing and maintaining confidential records, documents, and files with meticulous attention to detail and adherence to data protection protocols.
• Assisting in the preparation of reports, presentations, and other materials using advanced MS Office tools, such as Word, Excel, and PowerPoint, to facilitate effective communication and decision-making.
• Serving as a liaison between the Medical Director’s office and other departments, stakeholders, and external parties to ensure seamless collaboration and information flow.
• Managing incoming and outgoing communications, including emails, calls, and mail, with professionalism and discretion.
• Supporting the planning and execution of departmental events, meetings, and initiatives to enhance operational efficiency and team productivity.
• Demonstrating a proactive approach to problem-solving and contributing innovative ideas to improve office workflows and processes.

Eligibility Criteria

To qualify for this exciting opportunity, candidates must meet the following requirements:

• Hold a bachelor’s degree or higher from a recognized institution.
• Have not been employed or registered with the General Organization for Social Insurance (GOSI) in the last six months.
• Have not previously participated in the Tamheer Program.

Required Skills and Competencies

Successful candidates will possess a blend of academic excellence and practical skills, including:

• Strong academic performance, reflecting a commitment to excellence and continuous learning.
• Fluency in both English and Arabic, with exceptional written and verbal communication skills to engage effectively with diverse stakeholders.
• Proficiency in MS Office tools, particularly PowerPoint, Excel, and Word, to create, edit, and manage professional documents and presentations.
• Excellent organizational abilities, with a keen eye for detail and the capacity to multitask in a fast-paced environment.
• Outstanding interpersonal and communication skills, enabling you to build rapport with colleagues, clients, and senior leadership.
• Demonstrated adaptability, professionalism, and a strong work ethic to thrive in a collaborative and dynamic setting.

Why Join the Tamheer Program?

The Tamheer Program offers more than just a training opportunity—it is a gateway to professional growth and career advancement. Participants will gain invaluable hands-on experience, develop critical workplace skills, and expand their professional networks, all while contributing to meaningful projects within a reputable organization. This program is an ideal stepping stone for graduates aiming to secure full-time employment and build a successful career in their chosen field.