Procurement Specialist

Position Overview

We are seeking a detail-oriented and proactive Procurement Specialist to join our team and support the Procurement & Purchasing Manager in executing strategic procurement activities. This role is pivotal in ensuring efficient sourcing, purchasing, and supplier management while maintaining strict compliance with organizational policies and industry regulations. The ideal candidate will possess a strong foundation in procurement operations, exceptional organizational skills, and the ability to collaborate effectively with cross-functional teams to achieve procurement objectives.

Key Responsibilities

The Procurement Specialist will play a vital role in streamlining procurement processes and enhancing operational efficiency. The primary responsibilities include:

• Purchase Order Management: Execute purchase requisitions, generate purchase orders, and diligently follow up on delivery timelines to ensure timely procurement of goods and services.
• Documentation and Record-Keeping: Maintain and update procurement records, documentation, and systems to ensure accuracy and compliance with internal and external standards.
• Vendor Evaluation and Contracting: Assist in evaluating vendor proposals, preparing procurement contracts, and coordinating with suppliers to resolve any delivery or quality issues.
• Supplier Performance Management: Support supplier evaluation processes, including performance assessments, to ensure alignment with organizational standards and objectives.
• Compliance and Reporting: Ensure adherence to procurement policies, legal standards, and safeguarding protocols. Monitor and report on procurement key performance indicators (KPIs) to support data-driven decision-making.
• Cost Optimization: Identify and implement opportunities for cost savings within assigned procurement tasks while supporting the achievement of budget targets.
• Cross-Functional Collaboration: Work closely with internal stakeholders, including departments and project teams, to meet procurement requirements and support organizational goals.
• ERP System Utilization: Leverage Oracle ERP to streamline procurement workflows, track transactions, generate reports, and suggest improvements for enhanced efficiency and data accuracy.
• Process Improvement: Propose and implement process improvements to enhance operational efficiency, reduce redundancies, and optimize procurement workflows.
• Reporting and Documentation: Prepare and generate regular procurement activity reports for review by management, ensuring transparency and accountability.
• Additional Duties: Undertake any other duties as assigned by the line manager to support the procurement function and organizational objectives.
• Safeguarding: Actively promote the welfare of children and young people by adhering to the school’s safeguarding policies and the staff code of conduct. Support the designated safeguarding lead in ensuring the safety and wellbeing of all students.

Qualifications and Experience

To excel in this role, candidates must meet the following criteria:

• Education: A Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, or a related field is essential.
• Experience: A minimum of three years of relevant experience in procurement, purchasing, or supply chain management, with a proven track record in supplier sourcing and operational procurement processes.
• Technical Proficiency: Familiarity with Oracle ERP systems, particularly in procurement modules, is highly desirable. Experience in data entry, record-keeping, and reporting is also required.

Skills and Competencies

The successful candidate will demonstrate the following competencies:

• Organizational and Time Management: Ability to prioritize tasks, manage deadlines, and maintain efficiency in a fast-paced environment.
• Communication: Strong written and verbal communication skills in both Arabic and English, with the ability to liaise effectively with stakeholders at all levels.
• Compliance and Regulatory Knowledge: Understanding of procurement regulations, compliance standards, and safeguarding protocols.
• Problem-Solving and Decision-Making: Aptitude for analyzing procurement data, identifying issues, and proposing effective solutions.
• Analytical and Reporting Skills: Proficiency in data management, procurement reporting, and the use of analytical tools to support decision-making.