Administrative Assistant Trainee (Tamheer)

About Innovative Solutions (IS)

Innovative Solutions (IS) stands at the forefront of the cybersecurity industry, having been established in 2003 with its headquarters in Riyadh and expanded operations across key regional hubs, including Al Khobar, Jeddah, Dubai, and Abu Dhabi. As a premier provider of end-to-end cybersecurity solutions and services, IS delivers a comprehensive suite of offerings, including Advisory Services, Technical Assurance, Solution Deployment, Professional Services, and Managed Security Services. Our unwavering mission is to empower organizations by delivering secure and intelligent digital services that drive operational excellence and innovation.

Role Overview

As an Administrative Assistant Trainee under the Tamheer Program, you will play a pivotal role in supporting the Executive Office by providing high-level administrative and coordination support. This entry-level position is designed to offer hands-on experience in a dynamic corporate environment, where you will contribute to the seamless functioning of executive operations. Your responsibilities will encompass managing schedules and meetings, preparing and organizing critical documents and reports, coordinating with internal and external stakeholders, and ensuring timely follow-up on tasks and requests. By providing robust administrative support, you will help maintain the efficiency and effectiveness of the Executive Office, fostering a productive and well-organized work environment.

Key Responsibilities

• Schedule and Meeting Management: Coordinate and manage executive calendars, ensuring efficient scheduling of meetings, appointments, and travel arrangements while minimizing conflicts and optimizing time management.
• Document Preparation and Organization: Draft, edit, and organize correspondence, reports, presentations, and other administrative documents with a keen attention to detail and professional formatting.
• Stakeholder Coordination: Act as a liaison between the Executive Office and internal departments, as well as external partners, vendors, and clients, to facilitate smooth communication and collaboration.
• Task and Request Follow-Up: Monitor and follow up on pending tasks, requests, and action items to ensure timely completion and adherence to deadlines.
• Administrative Support: Provide comprehensive administrative assistance to enhance the operational efficiency of the Executive Office, including managing office supplies, maintaining records, and supporting logistical arrangements.
• AI Tool Utilization: Leverage AI-powered tools to streamline administrative processes, improve information organization, conduct research, and enhance overall productivity and efficiency.

Qualifications and Skills

To excel in this role, candidates must meet the following criteria:

• A bachelor’s degree in Business Administration, Management, Office Administration, or a related field from an accredited institution.
• Fluency in both written and verbal Arabic and English, with strong communication skills to interact effectively with diverse stakeholders.
• Exceptional organizational and coordination abilities, with a proven capacity to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency in preparing and organizing professional documents, reports, and correspondence with meticulous attention to detail.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel, to create, edit, and present information effectively.
• Demonstrated ability to collaborate and work harmoniously with cross-functional teams and departments to achieve common objectives.
• Eligibility for participation in the Tamheer Program, with a preference for fresh graduates seeking to launch their careers in a corporate setting.
• A proactive interest in utilizing AI tools to optimize administrative workflows, enhance information management, and drive productivity improvements.

Why Join Us?

This trainee position offers a unique opportunity to gain valuable experience in a leading cybersecurity firm while contributing to meaningful projects that support our mission of delivering secure digital services. As part of the Tamheer Program, you will benefit from structured training, mentorship, and professional development opportunities designed to equip you with the skills and knowledge necessary for long-term career growth. If you are a motivated individual eager to develop your administrative expertise in a dynamic and innovative environment, we invite you to apply and take the first step toward a rewarding career with Innovative Solutions.