Executive Assistant (Riyadh)

About the Role

We are seeking a highly motivated and proactive Executive Assistant to join our dynamic team in Riyadh. This pivotal role will support fee earners and clients, ensuring seamless operations and driving efficiency in a fast-paced environment. As an integral member of our organization, you will play a critical role in managing complex tasks, coordinating stakeholders, and maintaining high standards of professionalism. This position offers an opportunity to take ownership of your career, contribute to our firm’s growth, and engage in meaningful work that aligns with your ambitions.

What We Offer

At our firm, we are committed to fostering an inclusive and supportive workplace where your contributions are valued and your potential is limitless. We provide a competitive and equitable reward structure, recognizing performance across all areas of your role. Our comprehensive benefits package includes:

• A competitive salary aligned with industry standards;
• Life assurance, private health, and dental care for you and your immediate family;
• A range of flexible benefits, including retail vouchers, to tailor your compensation to your needs;
• Family-friendly policies designed to support your work-life balance;
• One day per year to volunteer with a charity of your choice, reflecting our commitment to social responsibility;
• A holistic wellbeing strategy focused on preventative care, encompassing physical, emotional, financial, and social wellbeing;
• Hybrid working arrangements, with the flexibility to discuss your preferred work model during the application and interview process.

Team Structure and Key Responsibilities

This role is ideal for an organized, detail-oriented professional who thrives in a collaborative and dynamic setting. You will work closely with fee earners and clients, managing a diverse range of responsibilities to ensure operational excellence. Your core duties will include:

Administrative Excellence

• Managing complex diaries across multiple time zones, anticipating scheduling conflicts, and coordinating with stakeholders to ensure seamless meetings;
• Maintaining meticulous electronic and hard copy filing systems, adhering to strict naming conventions for secure and efficient document retrieval;
• Coordinating and prioritizing workloads with fee earners, leveraging commercial awareness to anticipate deadlines and redistribute tasks as needed;
• Preparing and collating meeting materials, ensuring timely circulation and clear action tracking for follow-up;
• Arranging international travel, visas, and itineraries in compliance with our Travel Policy, accommodating fast-changing schedules;
• Coordinating logistics for global visitors, including room bookings, access requirements, and supporting documentation;
• Overseeing photocopying, printing, scanning, and courier services to ensure accurate and timely delivery of materials;
• Assisting partners in maintaining up-to-date PDPRs (Professional Development and Performance Reviews), ensuring alignment with practice area priorities.

Client Relationship Management

• Building and nurturing strong relationships with internal and external clients, developing a deep understanding of their teams and priorities to enhance service delivery;
• Supporting marketing initiatives, including research, preparation of pitch materials, and assistance with presentation development to drive business growth;
• Assisting with business development efforts, such as coordinating events, supporting directory submissions, and ensuring timely task completion;
• Maintaining and updating the CRM system to ensure client information is accurate, timely, and actionable;
• Participating in team meetings, taking comprehensive notes, tracking actions, and ensuring agreed tasks are progressed within set timeframes.

Financial and Operational Support

• Overseeing the onboarding of new clients and matters, ensuring compliance with all regulatory and internal requirements;
• Assisting with financial processes, including expense management, budget tracking, and reporting as required;
• Providing logistical support for firm-wide initiatives, events, and client engagements.

Ideal Candidate Profile

We are looking for a proactive, adaptable, and highly capable Executive Assistant with a strong sense of ownership and a collaborative mindset. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a high-pressure environment. Proficiency in managing complex schedules, strong communication abilities, and a proactive approach to problem-solving are essential. Prior experience in a fast-paced corporate or professional services environment is highly desirable.

If you are seeking a role where you can make a tangible impact, grow your career, and work alongside a team of dedicated professionals, we encourage you to apply. Join us and be part of a firm that values your contributions and invests in your success.