HR Admin & GR Officer

Position Overview

We are seeking a highly organized and proactive HR Admin & GR Officer to join our team. This role is pivotal in managing all government relations activities and ensuring seamless compliance with Saudi regulatory frameworks while supporting critical HR and administrative functions. The ideal candidate will serve as the primary liaison between our organization, government authorities, and external stakeholders to facilitate timely processing, renewals, and adherence to statutory requirements. This position demands meticulous attention to detail, strong communication skills, and the ability to navigate complex government portals and systems efficiently.

Key Responsibilities

The HR Admin & GR Officer will be responsible for a wide range of duties, including:

• Government Relations Management: Coordinate and maintain robust relationships with relevant ministries, regulatory authorities, and external agencies to ensure the timely processing, renewal, and compliance of company and employee-related documentation in strict accordance with Saudi regulations and organizational policies.
• Employee Government Services: Oversee and expedite all employee-related government services, including visas, iqamas, work permits, sponsorship transfers, labor contracts, business/work visit visas, MOFA attestations, Saudization certificates, GOSI administration, and onboarding support for new hires. Utilize government portals such as QIWA, GOSI, Muqeem, Absher, ELM, and MOL platforms to streamline these processes.
• License and Permit Renewals: Ensure the timely renewal and maintenance of company licenses, permits, registrations, Chamber of Commerce membership, municipality permits, vehicle registrations, and other statutory requirements. Maintain accurate records and track the validity of all company and employee documents to avoid compliance risks.
• Government Authority Liaison: Act as the primary point of contact for government entities, including the Labor Office, Passport Office (Jawazat), Ministry of Interior (MOI), Ministry of Foreign Affairs (MOFA), Police, Traffic Police, Municipality, Civil Defense, GOSI, and other relevant authorities. Coordinate official inspections, regulatory compliance, and traffic incident resolutions while accompanying employees to government offices as needed.
• Compliance and Reporting: Support compliance with Saudization, labor laws, government reporting, and regulatory obligations. Collaborate with HR, Administration, Finance, and Operations teams to ensure seamless execution of government-related processes and plant operational support activities.
• Electronic Government Systems Management: Manage online government accounts and transactions, including SADAD payments, utility bill processing, reporting, and maintenance of electronic government systems. Ensure confidentiality, accuracy, and adherence to company procedures at all times.
• HR Operations Support: Represent the company at STC Business offices and submit applications as required. Oversee end-to-end HR operations, including recruitment, onboarding, employee documentation, HR data management, attendance tracking, leave administration, and employee lifecycle activities such as exits for leavers, all in alignment with company policies and procedures.
• Payroll and Employee Data Management: Support payroll administration by preparing and verifying employee data, attendance records, leave records, and other payroll-related inputs. Ensure data integrity, confidentiality, and compliance with regulatory standards.
• Employee Relations and Development: Coordinate employee relations initiatives, engagement programs, training activities, performance management, and HR communications to foster a productive and compliant workforce.
• HR Governance and Audits: Ensure compliance with labor laws, company policies, regulatory requirements, and internal HR governance standards. Maintain and update HR records, reports, and systems while supporting audits, manpower reporting, workforce planning, and continuous improvement initiatives within the HR function.
• Administrative and Site Operations: Manage the day-to-day administrative operations of the plant/site, including office facilities, employee support services, accommodation, housekeeping, catering, office supplies, stationery, and general site administration to ensure operational efficiency.
• Logistics and Fleet Management: Coordinate transportation, travel arrangements, accommodation, gate pass processing, employee logistics, vehicle fleet management, fuel tracking, and driver/vendor coordination to support uninterrupted plant operations and employee mobility.
• Facility and Workspace Management: Administer facility management activities, including office maintenance, utilities, workspace management, employee uniforms/PPE coordination, camp administration, meeting arrangements, and support for site events to enhance employee experience and operational effectiveness.

Qualifications and Skills

The successful candidate will possess a bachelor’s degree in Human Resources, Business Administration, or a related field, with a minimum of 3-5 years of progressive experience in HR administration, government relations, or a similar role within a corporate environment. Proficiency in using government portals such as QIWA, GOSI, Muqeem, Absher, ELM, and MOL is essential. Strong communication, negotiation, and organizational skills are critical, along with the ability to work under pressure and meet tight deadlines. Fluency in Arabic and English is required, and familiarity with Saudi labor laws and regulatory frameworks is highly desirable. The candidate must demonstrate a high level of integrity, confidentiality, and attention to detail while maintaining a proactive and solution-oriented approach.