Accounting Clerk - Accounts Payable

Position Overview

Join the dynamic team at Grand Hyatt - The Red Sea, a premier luxury destination nestled within Saudi Arabia’s most visionary integrated resort. As part of the Bold Hospitality. Grand Experiences. initiative, this role offers a unique opportunity to contribute to the operational excellence of one of the world’s most iconic hotel brands. At Grand Hyatt, our guiding principle is simple yet profound: We care for people so they can be their best. This philosophy permeates every aspect of our operations, from guest experiences to team member development, ensuring a workplace where professionalism, integrity, and growth thrive.

Key Responsibilities

The Accounting Clerk – Accounts Payable plays a critical role in maintaining the financial integrity of our operations by ensuring the accurate, timely, and compliant processing of all vendor payments. This position requires meticulous attention to detail, strong organizational skills, and a commitment to upholding the highest standards of financial governance. The ideal candidate will thrive in a fast-paced environment while fostering collaborative relationships with internal stakeholders and external partners.

Core Duties and Accountabilities

• Invoice Processing and Payment: Verify and process all invoices for accuracy, ensuring they are properly approved by the department head before payment. Post payments in the system, stamp original invoices as paid, and maintain a comprehensive filing system accessible to all stakeholders. Payments must be documented in accordance with Purchase Request comments and approved by the Hotel Director of Finance.
• Documentation and Compliance: Maintain a meticulous and organized filing system for all financial documents, including Purchase Requests (PRs), Purchase Orders (POs), Delivery Notes, and Receiving Tickets. Ensure these documents are date-stamped, filed, and readily available for audits or inquiries. Adhere strictly to the Accounts Payable Operations Manual and proactively recommend improvements to enhance efficiency and compliance.
• Vendor and Internal Relations: Cultivate and maintain strong relationships with internal departments and external vendors, ensuring adherence to agreed-upon terms and procedures. Act as a liaison to resolve discrepancies and facilitate smooth transactions, fostering a culture of accountability and transparency.
• Financial Reporting and Reconciliation: Prepare and distribute aging reports to support the Accounting and Control division in monthly financial reporting. Assist in reconciling month-end inventory book balances with physical counts and prepare accruals for goods and services received but not yet invoiced. Collaborate with the team to identify cost-saving opportunities and optimize vendor relationships.
• Payment Scheduling and Disbursement: Review and validate payment schedules, ensuring all disbursements are approved by the Director of Finance prior to processing. Prepare checks and bank transfers, attaching supporting documentation for final approval. Issue manual checks for urgent payments when necessary, maintaining a clear audit trail.
• Quality Assurance and Auditing: Conduct periodic spot checks on internal purchase orders, particularly for food and beverage items, to verify accuracy against market lists. Audit price and quantity variances as outlined in the daily Receiving Variance Report and ensure accountability of all locations.

Qualifications and Attributes

To excel in this role, candidates must possess a strong foundation in accounting principles, exceptional organizational skills, and the ability to work efficiently under pressure. Proficiency in financial software and ERP systems is essential, along with a keen eye for detail and a commitment to accuracy. The successful candidate will demonstrate:

• A minimum of 2 years of experience in accounts payable or a related financial role.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and implement corrective actions.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with accounting software.
• A proactive approach to process improvement and a dedication to maintaining the highest standards of financial integrity.

Why Join Grand Hyatt - The Red Sea?

At Grand Hyatt, we believe that exceptional hospitality begins with exceptional people. As part of our team, you will enjoy a supportive work environment that values individuality, encourages creativity, and invests in your professional growth. Benefit from competitive compensation, comprehensive training programs, and the opportunity to contribute to a world-class destination that redefines luxury. Whether you are an experienced accounting professional or an ambitious individual seeking a dynamic career in hospitality, this role offers the perfect platform to advance your skills and make a lasting impact.