Business Coordinator

Position Overview

We are currently seeking a highly motivated and detail-oriented Business Coordinator to join our team in Riyadh. This role is pivotal in providing comprehensive administrative, HR, payroll, and financial coordination support to ensure seamless daily operations across the office. The successful candidate will serve as the primary liaison for consultants, addressing operational inquiries and fostering effective communication between consultants, management, HR, and finance departments. If you thrive in a dynamic environment and possess strong organizational and interpersonal skills, we invite you to apply for this opportunity.

Key Responsibilities

Consultant Coordination & HR Support

• Act as the dedicated Single Point of Contact (SPOC) for consultants, handling HR-related inquiries, payroll follow-ups, leave and attendance management, and administrative requests.
• Ensure prompt resolution of operational issues raised by consultants while maintaining clear and consistent communication.
• Manage and update consultant records and documentation with precision to support HR and operational processes.

Onboarding Management

• Oversee the end-to-end onboarding process for new consultants, ensuring all administrative formalities are completed accurately and efficiently.
• Prepare and process onboarding documentation in collaboration with relevant departments to facilitate a smooth integration of new hires.
• Coordinate with internal teams to address any onboarding-related challenges and ensure compliance with company policies.

Accounting & Administrative Support

• Monitor and follow up on consultants’ expense submissions and invoices, ensuring timely validation and processing in alignment with finance team requirements.
• Assist in coordinating billing processes and supporting accounting reconciliations as needed to maintain financial accuracy.
• Track payment statuses and liaise with finance teams to resolve discrepancies and ensure timely disbursements.

Commercial Proposal Follow-up

• Monitor the renewal of commercial proposals and consulting contracts, ensuring timely follow-ups with business managers and clients.
• Maintain comprehensive and up-to-date records of commercial agreements, renewals, and related documentation.
• Collaborate with cross-functional teams to streamline renewal processes and mitigate potential risks.

Qualifications & Skills

Education & Experience

• Must be a Saudi national.
• Holds a Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Prior experience in coordination, administration, HR support, or accounting assistance is highly advantageous.

Technical & Soft Skills

• Exceptional organizational and communication skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office tools, particularly Excel, to support data management and reporting tasks.
• Fluency in both English and Arabic, with strong written and verbal communication capabilities.
• Demonstrated ability to work both independently and collaboratively within a team setting.
• Strong attention to detail, problem-solving mindset, and follow-up capabilities to ensure operational excellence.

If you are a proactive professional seeking a challenging role in a corporate environment, we encourage you to apply and contribute to our continued success.