Administrative Assistant

About the Organization

Hochschule Luzern – Digital Business & Innovation (HSLU DB&I) stands at the forefront of digital transformation, blending academic rigor with real-world industry applications. As a leading institution in Switzerland, HSLU DB&I is dedicated to advancing digital business and innovation through cutting-edge research, dynamic academic programs, and strategic partnerships with industry leaders. Our mission is to equip students and professionals with the skills and knowledge necessary to navigate and shape the future of digital business, fostering a culture of innovation, entrepreneurship, and continuous learning. With a commitment to excellence, we drive meaningful change by developing innovative solutions to contemporary business challenges.

Position Overview

We are seeking a dedicated and proactive Administrative Assistant to join our team at HSLU DB&I. This role is pivotal in supporting the administrative and operational functions of our institution, ensuring seamless coordination between faculty, students, and industry partners. The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills to facilitate efficient workflows and contribute to the success of our academic and research initiatives. This position offers a unique opportunity to engage with a vibrant academic environment while playing a key role in the administrative backbone of a forward-thinking institution.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative assistance to faculty, staff, and students, including managing correspondence, scheduling appointments, and maintaining records with precision and confidentiality.
• Project Coordination: Assist in the planning, execution, and monitoring of academic and research projects, ensuring adherence to timelines, budgets, and institutional policies.
• Communication and Liaison: Serve as a point of contact for internal and external stakeholders, facilitating clear and effective communication between departments, students, and industry partners.
• Documentation and Reporting: Prepare and maintain accurate documentation, including reports, presentations, and meeting minutes, to support decision-making and institutional transparency.
• Event Management: Support the planning and execution of workshops, conferences, and academic events, coordinating logistics, registrations, and participant communications.
• Resource Management: Oversee the procurement and allocation of resources, including office supplies, equipment, and digital tools, to ensure optimal operational efficiency.
• Compliance and Governance: Ensure compliance with institutional policies, regulatory requirements, and academic standards, maintaining a high level of professionalism and integrity in all administrative processes.

Qualifications and Skills

To excel in this role, candidates should meet the following criteria:

• Education: A bachelor’s degree in Business Administration, Office Management, or a related field is required. Additional certifications in administrative support or project management are advantageous.
• Experience: Proven experience in an administrative or support role within an academic, corporate, or research environment is highly desirable. Familiarity with higher education institutions or digital innovation sectors is a plus.
• Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and proficiency in digital collaboration tools (e.g., Teams, SharePoint) are essential. Experience with project management software and database systems is beneficial.
• Communication Skills: Excellent written and verbal communication skills in English are mandatory. Proficiency in German or other languages is highly valued.
• Organizational Abilities: Exceptional time management, multitasking, and prioritization skills, with a keen attention to detail and a proactive approach to problem-solving.
• Interpersonal Skills: Ability to work collaboratively in a multidisciplinary team, fostering positive relationships with stakeholders at all levels.

What We Offer

Joining HSLU DB&I means becoming part of a dynamic and innovative community committed to advancing digital business and education. We provide a comprehensive benefits package, including:

• A competitive salary commensurate with experience and qualifications.
• Comprehensive health and wellness benefits, including access to on-site facilities and support programs.
• Opportunities for professional development through workshops, training sessions, and further education initiatives.
• A supportive work environment that values work-life balance, creativity, and continuous improvement.
• Access to modern facilities, resources, and collaborative spaces designed to foster innovation and productivity.
• Engagement in a vibrant academic community that encourages knowledge sharing, networking, and personal growth.

Diversity and Inclusion

HSLU DB&I is committed to fostering an inclusive and diverse workplace where every individual is valued and respected. We welcome applications from candidates of all backgrounds, regardless of race, gender, age, disability, or other protected characteristics. Our recruitment process is designed to be fair, transparent, and equitable, ensuring equal opportunities for all applicants to contribute to our mission of advancing digital innovation and education.