Executive Assistant

About Hadya Group

Hadya Group is a distinguished leader in the Real Estate, Hospitality, and Destination Development sectors, crafting premium destinations and service-driven experiences across the Kingdom of Saudi Arabia. The company’s diverse portfolio encompasses commercial real estate, hospitality assets, flexible workspaces, residential concepts, food and beverage, catering, and integrated facility management solutions. Renowned for its commitment to quality, sustainability, operational excellence, and long-term value, Hadya Group delivers projects that elevate standards and foster growth for businesses, residents, guests, and communities alike. With iconic assets such as Jameel Square, GRAVITA Co-working Space, SOLO, Mövenpick Hotel Tahlia Jeddah, and Rasoi by Vineet, the Group continues to redefine exceptional experiences in the markets it serves. Driven by a forward-thinking vision, meticulous design, and disciplined execution, Hadya Group creates destinations where businesses thrive and communities flourish.

Role Overview

The Executive Assistant at Hadya Group plays a pivotal role in supporting senior leadership by providing high-level administrative and organizational support. This full-time, on-site position is based in Jeddah and requires a proactive professional capable of managing complex schedules, coordinating high-level meetings, and ensuring seamless travel arrangements. The Executive Assistant will prepare and track expense reports, maintain confidential records, and oversee the efficient planning and execution of meetings and events. Acting as a central communication hub, this role will handle inquiries, draft professional correspondence, and ensure timely follow-ups with internal and external stakeholders. The position demands exceptional attention to detail, strong problem-solving skills, and the ability to thrive in a fast-paced, service-oriented environment.

Key Responsibilities

• Calendar and Schedule Management: Coordinate and manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives while ensuring alignment with business priorities.
• Meeting and Event Coordination: Organize and oversee high-level meetings, conferences, and events, including venue selection, logistics, and follow-up actions to ensure seamless execution.
• Document Preparation and Management: Draft, edit, and prepare professional correspondence, presentations, reports, and other documents with precision and discretion.
• Expense Reporting and Reconciliation: Track, reconcile, and manage expense reports in accordance with corporate policies, ensuring accuracy and timely submission.
• Stakeholder Communication: Serve as a primary point of contact for executives, handling inquiries, coordinating responses, and facilitating communication between leadership and internal or external stakeholders.
• Confidentiality and Record-Keeping: Maintain strict confidentiality of sensitive information and ensure accurate record-keeping, filing, and data management.
• Administrative Support: Provide comprehensive administrative assistance, including office coordination, task follow-up, and logistical support to enhance operational efficiency.

Qualifications and Skills

• Executive Administrative Experience: Proven track record in providing high-level administrative and executive support, preferably in real estate, hospitality, or corporate environments.
• Organizational Excellence: Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines in a dynamic setting.
• Communication Proficiency: Strong written and verbal communication skills, with the ability to interact professionally and diplomatically with stakeholders at all levels.
• Technical Competency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital tools for scheduling, expense tracking, and document management.
• Discretion and Professionalism: High level of integrity, discretion, and professionalism when handling confidential information and sensitive matters.
• Educational Background: A diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred, though equivalent experience will be considered.