Sales and Marketing Coordinator

Job Overview

We are looking for a dynamic and detail-oriented Sales and Marketing Coordinator to join our team and play a pivotal role in driving the success of a high-profile event project. In this position, you will be responsible for supporting the full spectrum of sales and marketing activities, including sponsorship outreach, client engagement, promotional campaigns, and revenue generation. Your proactive approach and organizational skills will be instrumental in identifying new business opportunities, nurturing relationships with partners, and ensuring the seamless execution of marketing initiatives. Reporting to the Sales and Marketing Manager, you will contribute to the achievement of participation, sponsorship, and revenue targets while maintaining strong professional connections with clients, sponsors, and stakeholders.

Key Responsibilities

• Lead Generation and Outreach: Research, identify, and engage potential sponsors, exhibitors, participants, partners, and clients through targeted outreach via email, telephone, LinkedIn, and other approved channels. Present participation opportunities, sponsorship packages, and event benefits in a compelling and professional manner.
• Database and Relationship Management: Build, maintain, and update organized prospect and contact databases to ensure accurate and accessible records. Track interactions, follow-ups, and sales progress to support informed decision-making and strategic planning.
• Sales Support and Coordination: Assist in preparing sales proposals, presentations, and supporting documents. Coordinate meetings and presentations with prospective clients and partners, ensuring timely follow-up on leads, proposals, quotations, agreements, and pending decisions.
• Revenue and Target Achievement: Support the achievement of sponsorship, participation, and revenue targets by monitoring sales pipelines, forecasts, and weekly progress reports. Collaborate with the finance and project teams to manage quotations, invoices, contracts, and payment follow-ups.
• Marketing Campaign Support: Contribute to the development and execution of marketing campaigns across social media, email, digital platforms, and direct communication channels. Assist in preparing bilingual marketing content, announcements, promotional messages, and campaign materials in collaboration with designers, content creators, and media teams.
• Performance Monitoring and Reporting: Track and analyze campaign performance, inquiries, engagement metrics, and lead generation. Prepare post-campaign and post-event sales and marketing reports to evaluate effectiveness and identify areas for improvement.
• Client and Partner Engagement: Respond professionally to participant and client inquiries, ensuring high levels of satisfaction and timely resolution. Support sponsor and exhibitor onboarding by collecting and delivering confirmed benefits, logos, content, and marketing materials as scheduled.
• Event Support: Provide on-site sales, marketing, sponsor, and participant support during the event, addressing any requirements or challenges that may arise. Maintain strong professional relationships with clients, sponsors, participants, and partners throughout the project lifecycle.
• Administrative and Operational Duties: Perform additional sales and marketing duties as required, including maintaining accurate records of communications, meetings, and sales status. Update sales trackers and ensure all documentation is complete and up-to-date.

Qualifications and Requirements

• Experience: Minimum of 1 year of relevant experience in sales, marketing, business development, sponsorships, events, or a related field.
• Education: Bachelor’s degree in Marketing, Business Administration, Communications, Public Relations, or a related field is preferred.
• Language Proficiency: Fluency in both Arabic and English, both written and spoken, is required.
• Technical Skills: Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Teams. Experience with CRM systems, digital marketing platforms, and social media tools is a plus.
• Core Competencies:
  • Strong communication, presentation, negotiation, and relationship-building skills.
  • Ability to manage multiple leads, deadlines, and client requirements with a high level of organization.
  • Target-oriented mindset with the ability to work within an approved sales process and under supervision.
  • Professional appearance, communication style, and willingness to travel or work from the event location when necessary.

If you are a motivated professional with a passion for sales and marketing and a commitment to delivering exceptional results, we encourage you to apply and become an integral part of our team.