Head of Business Administration - Riyadh, KSA

About the Role

Our client, a premier fit-out contractor based in Riyadh, Kingdom of Saudi Arabia, is seeking a seasoned Head of Business Administration to lead and optimize the company’s administrative, human resources, and operational functions. This pivotal role is designed to ensure seamless business operations, support senior management in executing strategic initiatives, and implement robust systems and processes that drive sustainable growth. The ideal candidate will collaborate closely with executive leadership while fostering cross-departmental coordination among HR, Finance, Procurement, IT, Business Development, and Project Management teams.

Key Responsibilities

The Head of Business Administration will be responsible for a wide range of critical functions, including:

• Business Operations:
  • Oversee day-to-day office and business administration to maintain operational efficiency.
  • Develop, refine, and implement operational policies and procedures to enhance productivity and compliance.
  • Monitor company KPIs and operational performance to identify areas for improvement and growth.
  • Coordinate interdepartmental activities to ensure seamless collaboration and alignment with organizational goals.
  • Provide strategic support to executive management in organizational development and long-term planning.
• Human Resources Management:
  • Lead end-to-end recruitment processes, including onboarding and offboarding of employees.
  • Ensure meticulous management of employee records and full compliance with Saudi labour regulations.
  • Collaborate with the Finance team to facilitate accurate payroll preparation and processing.
  • Develop and update HR policies, employee handbooks, and performance management frameworks.
  • Address employee relations matters and foster a positive, compliant, and productive work environment.
• Administrative Leadership:
  • Supervise office administration and facilities to maintain a professional and functional workspace.
  • Manage company assets, licenses, and essential administrative documentation with precision.
  • Coordinate travel arrangements, accommodations, visas, and government-related requirements for employees and stakeholders.
  • Oversee the procurement of office supplies and services to ensure cost-effective and timely delivery.
• Process Improvement & Digital Transformation:
  • Design and implement efficient workflows to streamline operations and reduce redundancies.
  • Drive digital transformation initiatives to enhance operational agility and data-driven decision-making.
  • Coordinate the implementation, optimization, and continuous improvement of HRMS and ERP systems.
  • Standardize company documentation and reporting frameworks to ensure consistency and clarity.
• Executive Support & Strategic Initiatives:
  • Prepare comprehensive management reports, presentations, and analyses to support executive decision-making.
  • Coordinate high-level management meetings, track action items, and ensure timely follow-up.
  • Assist in budgeting, financial planning, and operational forecasting to align resources with strategic objectives.
  • Provide administrative support to tender and project teams to facilitate smooth project execution.
• Cross-Functional Coordination:
  • Act as a liaison between HR, Finance, Procurement, IT, and Project teams to foster collaboration and alignment.
  • Ensure effective communication and information flow across all departments to support unified business objectives.
  • Monitor the progress of company-wide initiatives and drive accountability for deliverables.

Qualifications & Experience

To excel in this role, candidates must meet the following essential qualifications and possess relevant experience:

• Education: Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
• Experience: Minimum of 7 years in administration, HR, or business operations, with a preference for candidates with experience in construction, fit-out, engineering, or contracting industries.
• Regulatory Knowledge: In-depth understanding of Saudi labour regulations and compliance requirements.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite; familiarity with ERP and HRMS systems is highly advantageous.
• Language Skills: Fluency in English is mandatory; proficiency in Arabic is considered a significant asset.
• Soft Skills: Exceptional organizational, problem-solving, leadership, and communication abilities, coupled with a keen eye for process improvement and strategic thinking.

Preferred Experience

While not mandatory, candidates with the following experience will be highly regarded:

• Prior work in the construction or fit-out industry.
• Hands-on experience in company setup or business expansion initiatives.
• Expertise in organizational restructuring and policy development.
• Proven track record in process automation and KPI reporting.
• Experience managing multidisciplinary teams in dynamic environments.

Key Competencies

The ideal candidate will demonstrate the following competencies:

• Leadership: Ability to inspire and guide teams toward achieving organizational goals.
• Operational Excellence: Commitment to maintaining high standards of efficiency and effectiveness in all operations.
• Process Improvement: A proactive approach to identifying and implementing enhancements in workflows and systems.
• Strategic Thinking: Capacity to align administrative functions with broader business objectives.
• Problem Solving: Aptitude for addressing challenges with analytical and solution-oriented approaches.
• Communication: Strong interpersonal and presentation skills to facilitate clear and effective interactions at all levels.
• Time Management: Proficiency in prioritizing tasks and managing deadlines in a fast-paced environment.
• Organizational Skills: Meticulous attention to detail and ability to manage multiple responsibilities simultaneously.
• Adaptability: Flexibility to navigate changing business landscapes and evolving industry demands.
• Confidentiality: Discretion and integrity in handling sensitive information and company matters.

Diversity & Inclusion

Redfish Solutions is committed to fostering a workplace that values and celebrates diversity in all its forms. We embrace differences related to social backgrounds, ethnicity, disability, gender, age, religion, sexuality, and other protected characteristics. Our inclusive recruitment philosophy ensures that all applicants, including those requiring reasonable adjustments, are given equal opportunities to participate in the recruitment process.

For the purposes of the Conduct Regulations 2003, Redfish Solutions acts as an Employment Agency when advertising permanent vacancies and as an Employment Business for temporary or contract roles.