Senior Executive Assistant

Senior Executive Assistant – Drive Operational Excellence in Project Leadership

Parsons is a global leader in delivering innovative solutions across infrastructure, defense, and technology sectors. We empower our teams to envision and achieve what others consider impossible. As a Senior Executive Assistant (SEA) within the CPMO Project Department in Tabuk, Kingdom of Saudi Arabia, you will play a pivotal role in shaping the administrative backbone that supports high-impact project delivery and organizational success. This is an exceptional opportunity for a seasoned professional to lead, innovate, and elevate administrative excellence in a dynamic and forward-thinking environment.

Your Role and Responsibilities

As the Senior Executive Assistant, you will serve as the linchpin of administrative operations, ensuring seamless coordination, efficiency, and compliance across the department. Your responsibilities will encompass:

• Strategic Administrative Leadership: Oversee and lead all administrative functions, including office operations, facilities management, workspace optimization, and support services to enhance team productivity and project execution.
• Document and Records Management: Establish and maintain robust document control, records management, and information governance processes to ensure accuracy, accessibility, and compliance with organizational and regulatory standards.
• Stakeholder and Team Coordination: Act as a central point of contact for cross-functional coordination, managing meeting logistics, scheduling, and communication flows to facilitate seamless collaboration between project teams and stakeholders.
• Process Improvement and Efficiency: Drive continuous improvement initiatives to streamline administrative workflows, enhance service quality, and implement best practices that support the successful delivery of large-scale infrastructure, construction, or major projects.
• Employee Onboarding and Support: Coordinate comprehensive onboarding activities, manage system access requirements, and provide administrative support to ensure a smooth transition for new team members.
• Compliance and Governance: Ensure adherence to company policies, procedures, and administrative governance frameworks, maintaining the highest standards of professionalism and confidentiality.
• Reporting and Tracking Systems: Develop and maintain reporting, tracking, and filing systems to monitor administrative performance, project progress, and operational metrics.

What You Bring to the Table

To excel in this role, you will possess the following qualifications and skills:

• Professional Experience: A minimum of five years of relevant professional experience, with a proven track record in leading administrative functions within large projects, programs, or corporate environments.
• Educational Background: A Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
• Leadership and Team Management: Demonstrated experience in managing administrative teams, workflows, and office support functions, with a focus on driving efficiency and excellence.
• Dynamic Environment Adaptability: Proven ability to thrive in fast-paced, dynamic settings, managing multiple priorities and deadlines with precision and composure.
• Technical Proficiency: Strong command of Microsoft Office applications and administrative management systems, coupled with a keen eye for detail and accuracy.
• Communication and Relationship Management: Exceptional verbal and written communication skills, with the ability to engage stakeholders effectively and build strong professional relationships.
• Problem-Solving and Innovation: A proactive mindset with a focus on process improvement, capable of identifying opportunities to enhance administrative efficiency and service delivery.

Why Join Parsons?

At Parsons, we are committed to fostering a culture of innovation, agility, and growth. As a valued member of our team, you will benefit from:

• Career Development: Endless opportunities for professional growth, with access to training, mentorship, and leadership programs designed to help you achieve your full potential.
• Inclusive and Supportive Environment: A workplace that values diversity, equity, and inclusion, where every individual is empowered to contribute and succeed.
• Impactful Work: The chance to work on transformative projects that shape industries and communities, making a tangible difference in the world.
• Employee Wellbeing: Comprehensive benefits and wellness programs that prioritize your health, work-life balance, and overall wellbeing.

Parsons is an equal opportunity employer, committed to creating a diverse and inclusive workforce. We encourage applications from all qualified candidates, regardless of race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information.

Join us in redefining what’s possible. Imagine Next with Parsons—apply today and take the next step in your career journey.