CEO Office Manager

CEO Office Manager – Strategic Executive Support Role

We are seeking a highly skilled and experienced CEO Office Manager to join our executive leadership team in a dynamic and high-impact role. This position offers an exceptional opportunity to work at the forefront of our organization, providing indispensable support to the CEO and broader executive leadership while driving operational excellence and strategic alignment.

In this pivotal role, you will serve as the trusted partner to the CEO, ensuring seamless coordination of executive priorities, strategic initiatives, and critical decision-making processes. Your responsibilities will span across executive support, administrative leadership, and strategic facilitation, requiring a blend of exceptional organizational skills, discretion, and professionalism. This is a role where your contributions will directly influence the efficiency and effectiveness of our leadership team.

Key Responsibilities

• Provide comprehensive executive support to the CEO, including calendar management, meeting coordination, and strategic planning.
• Develop and maintain meticulous agendas, detailed minutes, and follow-up action items for executive meetings, board sessions, and committee discussions.
• Facilitate the preparation of executive presentations, reports, and board materials, ensuring clarity, precision, and alignment with organizational goals.
• Act as the primary liaison between the CEO, executive team, and stakeholders, fostering effective communication and collaboration.
• Manage confidential information with the highest level of discretion, ensuring compliance with corporate policies and data protection standards.
• Support the CEO in prioritizing tasks, managing deadlines, and maintaining operational efficiency under pressure.
• Leverage advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Teams, to enhance productivity and streamline workflows.

Qualifications and Experience

The ideal candidate will bring a robust background in executive support, combined with a deep understanding of corporate governance and leadership dynamics. We are looking for:

• 6–8 years of experience in executive support roles, with a minimum of 3 years directly supporting a CEO, Managing Director, or C-suite executive.
• Proven experience in board and committee environments, including preparation of board packs, minute-taking, and action tracking.
• A Bachelor’s degree in Business Administration or a related field, with a preference for candidates holding professional certifications such as Certified Administrative Professional (CAP) or Project Management Professional (PMP).
• Advanced proficiency in Microsoft Office, with a strong focus on PowerPoint for presentation development and Teams for seamless collaboration.
• Exceptional communication skills, with fluent English and Arabic proficiency, both written and spoken.

Core Competencies

• Exemplary stakeholder management at the senior executive level, with the ability to build and maintain strong relationships.
• Unwavering commitment to confidentiality and sound judgment, ensuring sensitive information is handled with integrity.
• Proven ability to prioritize and manage multiple tasks under tight deadlines, demonstrating resilience and adaptability.
• A strategic mindset with a focus on process improvement and operational efficiency.
• Strong problem-solving skills and the ability to anticipate needs, offering proactive solutions to challenges.

If you are a detail-oriented professional with a passion for driving excellence in executive support, we invite you to apply and be part of our leadership journey. Join us in shaping the future of our organization while honing your skills in a dynamic and rewarding environment.