Project Coordinator

Position Overview

We are seeking a highly organized and proactive Project Coordinator to join our dynamic team in the Kingdom of Saudi Arabia. Reporting directly to the Head of Regional Projects, this role is pivotal in ensuring the seamless execution of site-based administrative and operational activities. The ideal candidate will serve as the backbone of our project operations, providing comprehensive support to site personnel, managing critical documentation, and facilitating seamless communication between stakeholders. This position demands a meticulous attention to detail, exceptional problem-solving abilities, and a commitment to upholding the highest standards of safety, compliance, and efficiency.

Key Responsibilities

The Project Coordinator will be entrusted with a diverse range of responsibilities, including:

• Administrative Leadership: Provide high-level administrative support to the site management team, including the General Manager of Service, Outage Managers, and Field Service Engineers. Act as the primary point of contact for end-user requirements, including the creation, approval, and processing of Purchase Requests (PRs), Goods Receipts (GRs), and Service Entry Sheets (SESs).
• Documentation and Compliance: Ensure all protocol sheets, method statements, risk assessments, and technical specifications are accurately completed, recorded, and distributed. Maintain meticulous records of all outage reports, drawings, and documentation in compliance with internal and regulatory standards. Serve as the record keeper between the Outage Manager and plant personnel, particularly in addressing out-of-scope work requests and ensuring adherence to commercial protocols.
• Personnel and Resource Management: Coordinate gate passes, Personal Protective Equipment (PPE), and subcontractor activities, including time sheets, HSE/PPE compliance, and emergency procurement via petty cash. Oversee hotel, transport, and meal arrangements for site personnel to ensure their well-being and productivity.
• Site Operations Support: Manage site office services, including WIFI, printers, stationery, and other essential resources. Facilitate final checks to ensure compliance with in-country state durations, including the coordination of flights and transfers for personnel.
• Communication and Reporting: Submit daily progress reports to plant management and maintain a comprehensive archive of all outage-related documentation. Act as a liaison between the Outage Manager and plant personnel to address concerns, clarify requirements, and ensure seamless project execution.

Qualifications and Competencies

To excel in this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Engineering or a related field.
• Experience: Minimum of two years in a similar project coordination or administrative role, preferably within the energy, construction, or industrial sectors.
• Technical Skills: Proficiency in computer literacy, including familiarity with project management tools, Microsoft Office Suite, and document control systems.
• Language Proficiency: Fluency in both Arabic and English, with strong written and verbal communication skills.
• Soft Skills: Exceptional organizational abilities, the capacity to work under pressure, and a proactive approach to problem-solving. Strong interpersonal skills to collaborate effectively with cross-functional teams and external stakeholders.

Work Environment and Compliance

The Project Coordinator will operate within a fast-paced, high-stakes environment, requiring strict adherence to organizational policies, safety protocols, and environmental regulations. This role demands a commitment to maintaining the highest standards of health, safety, and security while ensuring environmental compliance. The successful candidate will demonstrate a proactive approach to identifying and mitigating risks, as well as a dedication to continuous improvement in operational efficiency.

If you are a detail-oriented professional with a passion for project coordination and a drive to support critical site operations, we invite you to apply and contribute to our team’s success.