Executive Administrative Assistant

About Mehad Holding

Mehad Holding is a forward-thinking real estate development and contracting firm dedicated to crafting innovative, sustainable, and functional spaces that enhance quality of life. With a steadfast commitment to excellence, the company integrates quality, creativity, and precision into every project. By collaborating closely with clients, Mehad Holding transforms conceptual visions into tangible, inspiring environments that deliver long-term value. The organization fosters a dynamic culture where interdisciplinary teamwork drives integrated solutions, ensuring impactful and well-designed outcomes.

Position Overview

The Executive Administrative Assistant plays a pivotal role in supporting senior leadership within a fast-paced, on-site environment based in Al Khobar. This full-time position is designed to provide high-level administrative support, ensuring seamless operations and efficient management of executive priorities. The role encompasses a wide range of responsibilities, including calendar management, meeting coordination, travel arrangements, and the preparation of correspondence and reports. Additionally, the Executive Administrative Assistant will handle incoming calls and inquiries, maintain organized physical and digital records, and assist with internal and external communication efforts.

Key Responsibilities

• Executive Support: Provide comprehensive administrative assistance to senior leaders, including managing complex calendars, scheduling meetings, and coordinating travel logistics to ensure optimal productivity and minimal disruptions.
• Communication Management: Handle incoming calls, emails, and inquiries with professionalism and discretion, serving as the primary point of contact for stakeholders and ensuring timely responses.
• Documentation and Reporting: Prepare, edit, and format correspondence, reports, presentations, and other business documents with precision and attention to detail. Maintain organized and up-to-date filing systems, both physical and digital.
• Office Coordination: Support day-to-day office operations by managing supplies, coordinating logistics for meetings and events, and ensuring a well-functioning workspace.
• Data and Record Management: Perform data entry tasks, update databases, and maintain accurate records to support decision-making processes and compliance requirements.
• Stakeholder Coordination: Facilitate internal and external communication by liaising between executives, clients, partners, and team members to ensure alignment and smooth workflows.
• Confidentiality and Integrity: Uphold the highest standards of discretion and reliability when handling sensitive or confidential information, ensuring compliance with company policies and legal requirements.

Qualifications and Skills

To excel in this role, candidates must possess a blend of administrative expertise, organizational acumen, and professional communication skills. The ideal candidate will have prior experience supporting senior executives in a corporate environment, with a proven track record in administrative assistance, clerical duties, and office management. Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with strong typing and data entry skills.

Key qualifications include:

• Exceptional organizational and time-management abilities, with the capacity to prioritize tasks and meet deadlines in a high-pressure environment.
• Outstanding written and verbal communication skills in English, with fluency in Arabic as a significant advantage.
• Professional phone etiquette and the ability to handle inquiries with tact and efficiency.
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks.
• High level of integrity, discretion, and reliability when managing confidential information.
• Previous experience in the real estate, construction, or a related industry is highly desirable.
• A relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is beneficial.

Candidates must be fluent in both English and Arabic to effectively engage with stakeholders and support the company’s diverse operations.