Executive Office Manager

Join Our Leadership Team as an Executive Office Manager in Riyadh

We are seeking a highly motivated, detail-oriented, and proactive Executive Office Manager to support our Chief Executive Officer (CEO) and contribute to the seamless operation of our executive office. This is a full-time position based in Riyadh, Saudi Arabia, offering a dynamic work environment where strategic collaboration and operational excellence are paramount.

Key Responsibilities

As the Executive Office Manager, you will serve as the primary liaison between the CEO and key stakeholders, both internal and external. Your role will encompass a wide range of executive support functions designed to enhance efficiency, communication, and decision-making within the organization. Your core responsibilities will include:

• Strategic Coordination: Act as the central point of coordination between the CEO and senior leadership, ensuring alignment on priorities, directives, and organizational goals.
• Meeting & Agenda Management: Organize, prepare, and manage executive meetings, including developing agendas, coordinating schedules, and ensuring timely follow-ups on action items and decisions.
• Executive Reporting: Prepare comprehensive reports, presentations, and executive summaries to support the CEO in making informed strategic decisions. Maintain meticulous records of key discussions and outcomes.
• Task & Priority Management: Oversee the tracking and follow-up of tasks, projects, and directives assigned by the CEO, ensuring timely execution and accountability across departments.
• Cross-Functional Collaboration: Work closely with various departments to facilitate the smooth implementation of executive directives, fostering a culture of transparency and operational efficiency.
• Confidentiality & Professionalism: Handle sensitive and confidential information with the utmost discretion, ensuring compliance with corporate policies and maintaining the highest standards of professionalism in all communications.
• Project Monitoring: Monitor the progress of ongoing projects, providing regular updates to the CEO and identifying potential risks or opportunities for optimization.
• Administrative & Operational Support: Provide comprehensive administrative and operational assistance to the CEO, including managing correspondence, scheduling, and other high-level administrative tasks as required.

Requirements

To excel in this role, you must possess a blend of professional experience, technical proficiency, and interpersonal skills. The ideal candidate will meet the following criteria:

• A Bachelor’s degree in Business Administration, Management, or a related field from an accredited institution.
• 3–5 years of progressive experience in executive support, office management, or a similar high-level administrative role, with a proven track record of success in a fast-paced environment.
• Exceptional communication and interpersonal skills, with the ability to interact confidently with executives, stakeholders, and team members at all levels.
• Outstanding organizational and time-management abilities, with a keen eye for detail and the capacity to manage multiple priorities under tight deadlines.
• Strong follow-up and coordination skills, ensuring that tasks, decisions, and directives are executed efficiently and without delay.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel, with the ability to create polished presentations and analyze data effectively.
• A high level of confidentiality, professionalism, and integrity, with the discretion to handle sensitive information appropriately.
• Fluency in both Arabic and English, with excellent written and verbal communication skills in both languages.
• The ability to work under pressure and adapt to evolving priorities while maintaining composure and delivering results.

Why Join Us?

This is an exceptional opportunity to play a pivotal role in shaping the operational and strategic direction of a leading organization. As an Executive Office Manager, you will have the chance to work closely with top-tier leadership, contribute to high-impact initiatives, and develop professionally in a challenging and rewarding environment. We offer a competitive compensation package, professional growth opportunities, and the satisfaction of making a tangible difference in our organization’s success.

If you are a proactive, results-driven professional with a passion for executive support and a commitment to excellence, we encourage you to apply. Please submit your updated CV via LinkedIn or share it with our recruitment team to be considered for this exciting opportunity.