HR & Finance Administrator

HR & Finance Administrator – Drive Operational Excellence in Saudi Arabia

At Celeros Flow Technology, LLC, we combine a legacy of over 140 years of innovation with cutting-edge flow control solutions to empower critical industries worldwide. Our global team thrives in a dynamic, collaborative environment where diversity, creativity, and precision are celebrated. We are seeking a highly organized and detail-oriented HR & Finance Administrator to play a pivotal role in maintaining seamless operations in our Dammam office, bridging administrative excellence with strategic HR and financial compliance.

This multifaceted position demands a proactive professional who excels in managing both the operational and human resources facets of our Saudi Arabian entity. The ideal candidate will ensure regulatory adherence, streamline administrative workflows, and provide indispensable support to HR, finance, and management teams. If you are a meticulous, bilingual professional with a passion for fostering efficiency and compliance, we invite you to join our mission-driven team.

Key Responsibilities

As the backbone of our Dammam office, the HR & Finance Administrator will oversee a diverse range of duties spanning administration, human resources, and financial compliance. Your role will be instrumental in maintaining operational fluidity while ensuring full adherence to Saudi Labour Law, government regulations, and company policies.

Administrative Leadership

• Serve as the linchpin of daily office operations, managing reception, communication, visitor coordination, and document handling with professionalism and efficiency.
• Facilitate seamless bilingual communication by translating routine correspondence and documents from English to Arabic, while liaising with external translation services for complex materials.
• Oversee office logistics, including supplies, stationery, refreshments, and cleaning materials, ensuring timely replenishment and cost-effective procurement.
• Coordinate the production of business cards, marketing collateral, and promotional materials, managing relationships with external suppliers to meet deadlines and quality standards.
• Partner with building management and service providers to schedule maintenance, repairs, and preventative upkeep, ensuring a safe and functional workspace.
• Maintain robust office security protocols, access systems, and safety compliance to safeguard assets and personnel.
• Lead administrative aspects of employee onboarding and offboarding, including induction arrangements, office access, biometric registration, and directory management.
• Provide comprehensive support to the HR and legal teams, assisting with translation, attestation, notarization, and legalization services as required.
• Deliver tailored administrative assistance to the marketing and management teams, ensuring the smooth execution of events, promotions, and departmental initiatives.

HR Compliance and Process Management

• Ensure the timely renewal and compliance of all company licenses, registrations, permits, and employee work authorization documents, aligning with Saudi regulatory requirements.
• Oversee the entire spectrum of employee immigration and labor processes, including work visas, Iqama issuance and renewals, sponsorship transfers, and business travel documentation.
• Prepare and process visit visa invitation letters, exit/re-entry visas, and final exit visas, ensuring seamless coordination with government platforms.
• Administer employee transactions through critical government systems such as Qiwa, GOSI, HRSD, Muqeem, and Absher, maintaining accurate records and facilitating salary updates, registrations, and deletions.
• Collaborate with the HR Manager to update and maintain employee records in government systems, ensuring full compliance with Saudi Labour Law and HRSD regulations.
• Monitor and advise on updates to Saudi Labour Law, immigration regulations, and government procedures, supporting the implementation of regulatory changes.
• Prepare and manage all HR-related documentation, including employment letters, certificates, no objection certificates (NOCs), and employment confirmations.
• Preserve the confidentiality of sensitive employee records and immigration statuses, upholding the highest standards of data security and professional integrity.

Strategic Support and Continuous Improvement

• Act as a strategic partner to management, providing proactive administrative solutions that enhance operational efficiency and support business growth.
• Liaise with external stakeholders, including government authorities, embassies, and approved service providers, to resolve immigration, licensing, and regulatory inquiries.
• Identify opportunities to optimize administrative processes, reducing redundancies and improving service delivery across all departments.
• Contribute to a culture of innovation by proposing creative solutions to administrative challenges, aligning with Celeros Flow Technology’s commitment to excellence.

This role is ideal for an ambitious professional who thrives in a fast-paced, multicultural environment and is eager to make a tangible impact on our global operations. If you are a detail-oriented, bilingual administrator with a strong ethical foundation and a passion for compliance and service excellence, we encourage you to apply and be part of our legacy of innovation and dependability.