Contractor Onboarding & Access Management Coordinator

Position Overview

We are seeking a meticulous and proactive Contractor Onboarding & Access Management Coordinator to join our dynamic team at CodeNinja Inc. Based in Jeddah, Saudi Arabia, this on-site role is pivotal in ensuring seamless integration of contractors into our organization while maintaining robust security and compliance standards. The ideal candidate will serve as the primary point of contact for contractor-related onboarding processes, access provisioning, and ongoing support, fostering a collaborative and efficient work environment.

Key Responsibilities

• Contractor Onboarding: Oversee the end-to-end onboarding process for contractors, including verification of credentials, contract alignment, and orientation to company policies and procedures. Ensure all documentation is accurately completed and stored in compliance with regulatory requirements.
• Access Management: Coordinate the provisioning, modification, and revocation of system, facility, and tool access for contractors in alignment with their roles and project requirements. Collaborate closely with IT, security, and project teams to maintain secure and efficient access controls.
• Compliance & Security: Monitor and enforce adherence to company security protocols, data protection policies, and industry regulations. Conduct periodic audits to validate contractor compliance and address any discrepancies promptly.
• Stakeholder Collaboration: Act as a liaison between contractors, internal departments, and management to resolve onboarding or access-related issues. Facilitate clear communication to ensure contractors are fully equipped to contribute to projects from day one.
• Record Keeping & Reporting: Maintain accurate and up-to-date records of contractor onboarding activities, access permissions, and compliance status. Generate reports as required to support audits, reviews, and strategic decision-making.
• Process Improvement: Identify opportunities to streamline onboarding and access management workflows, implementing best practices to enhance efficiency, reduce bottlenecks, and improve the contractor experience.

Qualifications & Skills

• Education: Bachelor’s degree in Human Resources, Business Administration, Information Technology, or a related field. Equivalent professional experience may be considered.
• Experience: Minimum of 3 years in a similar role, with a proven track record in contractor onboarding, access management, or HR operations. Experience in the IT, construction, or consulting sectors is advantageous.
• Technical Proficiency: Familiarity with HRIS (Human Resource Information Systems), access control software, and Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of security frameworks and compliance standards is a plus.
• Soft Skills: Exceptional organizational, communication, and problem-solving abilities. Strong attention to detail and the capacity to manage multiple priorities in a fast-paced environment.
• Language Proficiency: Fluency in English and Arabic is required. Additional languages are beneficial.

Why Join CodeNinja Inc.?

At CodeNinja Inc., we are committed to fostering innovation, collaboration, and excellence. As a valued member of our team, you will have the opportunity to contribute to impactful projects while growing your career in a supportive and forward-thinking environment. We offer competitive compensation, professional development opportunities, and a workplace that values diversity and inclusion.

If you are a detail-oriented professional with a passion for operational excellence and contractor management, we encourage you to apply and become an integral part of our success story.