Executive Assistant | Riyadh

About the Firm

Join a globally recognized law firm at a critical juncture in its regional expansion. With over two decades of experience in the Middle East, the firm has established itself as a trusted advisor on high-profile, cross-border legal matters. Recently, the firm has expanded its presence in Saudi Arabia, opening two new offices in the Kingdom. The Saudi practice covers a diverse range of sectors, including corporate law, transport, marine, energy and infrastructure, construction, litigation, private wealth, and finance. This firm uniquely combines international expertise with deep local insights, making it a strategic partner for clients across the region. The Saudi Arabia expansion underscores the firm’s long-term commitment to growth and client service excellence.

The Role

This is a newly created position designed to support the continued expansion of the firm’s Riyadh office. The successful candidate will provide high-level administrative, financial, and business development support to two Partners and their teams, focusing on Corporate, Energy, and Infrastructure practice areas. The role offers a dynamic work environment with a hybrid schedule—three days in the office and two days working remotely. This position is ideal for a proactive professional seeking early responsibility and the opportunity to shape the operational framework of a growing office.

Key Responsibilities

• Diary and Stakeholder Management: Coordinate complex diaries spanning multiple time zones, ensuring seamless meeting schedules and stakeholder alignment.
• Travel and Logistics: Arrange international travel, visas, and itineraries in strict adherence to firm policies and client requirements.
• Meeting and Follow-Up Support: Prepare comprehensive meeting materials, track action items, and ensure timely follow-up to drive efficiency and accountability.
• Client and Business Development Support: Cultivate strong relationships with internal and external stakeholders, assist in business development initiatives, and coordinate research, pitch preparation, and client events.
• CRM Management: Maintain and update the firm’s CRM system to ensure client information remains accurate, current, and actionable.
• Client Onboarding and Compliance: Oversee the onboarding of new clients and matters, ensuring all compliance requirements are met and documentation is completed with precision.
• Billing and Financial Coordination: Manage billing processes using Aderant, including generating prebills, preparing invoices, and participating in WIP and credit control meetings.
• Correspondence and Documentation: Act as the gatekeeper for fee earners, handling correspondence with discretion and drafting high-quality communications and documents.
• Office Operations Support: Provide general operational support and collaborate with regional finance and business development teams to ensure the smooth functioning of the office during its growth phase.

Candidate Requirements

• Saudi National with a strong academic background.
• Proven experience as an Executive Assistant or Legal Assistant, preferably within a law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite and experience with billing systems such as Aderant.
• Demonstrated commercial and financial acumen, with the ability to analyze and interpret data effectively.
• Fully bilingual in Arabic and English, with exceptional written and verbal communication skills at all organizational levels.
• Professional demeanor, confidence, and the ability to build rapport with partners and clients alike.
• Meticulous attention to detail, exceptional organizational abilities, and the capacity to manage multiple priorities under tight deadlines.
• Collaborative mindset with a proactive approach, willingness to take initiative, and a commitment to contributing to the office’s growth.

Why Apply

The Riyadh office is in the early stages of its development, offering a unique opportunity to play a pivotal role in shaping its day-to-day operations. This position provides high visibility, early responsibility, and the chance to work closely with two Partners in a small, cohesive team. Backed by the resources of a well-established international platform, you will contribute to the firm’s success while advancing your own career in a dynamic and supportive environment.

The Firm Offers a Comprehensive Benefits Package Including

• Competitive salary with a discretionary annual performance bonus.
• Hybrid working model: three days in the office, two days remote.
• Comprehensive international private medical coverage for you, your spouse, and up to three children.
• 25 days of annual leave, plus Hajj and Umrah leave for Muslim employees and Christmas Day for those who celebrate.
• Enhanced parental leave policies, including provisions for maternity, paternity, adoption, and fertility support.
• Interest-free rent loan advance, covering 100% of the first year’s rent for eligible relocating candidates.
• 24/7 employee wellbeing assistance program.