Human Resource Operation Specialist

Position Overview

We are seeking a detail-oriented and proactive Human Resource Operation Specialist to join our team. In this pivotal role, you will be responsible for executing and overseeing all personnel-related procedures while ensuring full compliance with company policies, labor laws, and regulatory requirements. Your expertise will be instrumental in maintaining accurate and up-to-date employee records, delivering exceptional HR support across departments, and contributing to the overall efficiency of our HR operations.

Key Responsibilities

The successful candidate will play a critical role in managing a wide range of HR functions, including but not limited to:

• Personnel Affairs Management: Execute and follow up on all personnel affairs procedures, including contract management, promotions, transfers, and termination of services, in strict adherence to company policies and labor regulations.
• Employee Records Maintenance: Prepare, update, and maintain both physical and electronic employee files and records, ensuring accuracy, confidentiality, and compliance with data protection standards.
• Benefits Administration: Oversee and manage medical insurance programs and other employee benefits, including processing enrollments, updates, and terminations while ensuring alignment with company policies and vendor agreements.
• Vendor and Outsourcing Coordination: Monitor, process, and manage invoices related to recruitment, outsourcing, and cancellation of company labor, ensuring timely payments and accurate record-keeping.
• HR System Management: Input, update, and verify employee data within HR systems to maintain integrity and support seamless operations across the organization.
• Attendance and Leave Management: Monitor attendance records, leave requests, and departures in collaboration with relevant departments to ensure compliance with company policies and labor laws.
• Payroll Support: Assist in payroll operations by preparing, organizing, and verifying data accuracy, ensuring timely and error-free processing in coordination with the finance team.
• Government Relations Coordination: Liaise with Government Relations (PRO) to manage matters pertaining to non-Saudi employees, including visa renewals, work permits, and compliance with local labor regulations.
• Policy Implementation and Compliance: Apply and enforce approved HR policies and procedures, ensuring consistency and adherence across all departments while upholding the highest standards of business ethics and confidentiality.
• Employee Support and Communication: Respond to employee inquiries related to HR systems, regulations, and procedures, providing clear and timely guidance to foster a positive and compliant work environment.
• Reporting and Analysis: Prepare and present periodic reports on HR operations, highlighting key metrics, trends, and areas for improvement to support data-driven decision-making.
• Ad Hoc Responsibilities: Perform any additional tasks or projects assigned within the scope of work, demonstrating adaptability and a commitment to operational excellence.

Qualifications and Skills

To excel in this role, the ideal candidate will possess the following qualifications and competencies:

• A bachelor’s degree in Human Resources, Business Administration, or a related field, with a minimum of 3-5 years of relevant HR operations experience.
• Proven experience in managing personnel affairs, employee records, and benefits administration within a corporate environment.
• Strong knowledge of labor laws, compliance requirements, and HR best practices, with a keen attention to detail.
• Proficiency in HR management systems (HRMS), payroll software, and Microsoft Office Suite, particularly Excel.
• Excellent organizational, communication, and interpersonal skills, with the ability to collaborate effectively across departments.
• A high degree of professionalism, integrity, and discretion when handling sensitive employee information.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Work Environment

This position is based in a dynamic corporate setting, requiring the ability to work collaboratively with cross-functional teams while maintaining a high standard of professionalism. The role may involve occasional interaction with external stakeholders, including government entities and service providers, to ensure seamless HR operations.

The Human Resource Operation Specialist plays a vital role in shaping the employee experience and ensuring the smooth functioning of our HR operations. If you are a detail-oriented professional with a passion for HR excellence, we encourage you to apply and contribute to our organization’s success.