CEO Planning and Excellence Specialist

Position Overview

We are seeking a highly organized and detail-oriented CEO Planning and Excellence Specialist to support the Chief Executive Officer’s office with strategic planning, operational excellence, and executive coordination. This role is pivotal in ensuring seamless communication, accurate reporting, and efficient governance across all levels of the organization. The ideal candidate will combine technical proficiency with strong interpersonal skills to drive executive decision-making and maintain high standards of professionalism.

Key Responsibilities

The CEO Planning and Excellence Specialist will play a critical role in aligning executive priorities with organizational goals. Primary responsibilities include:

• Executive Calendar Management: Coordinate and manage the CEO’s schedule, ensuring alignment with strategic priorities, stakeholder engagements, and operational commitments. This includes scheduling meetings, travel, and ensuring optimal time allocation for high-impact activities.
• Action Item Tracking and Follow-Up: Monitor and track action items arising from CEO meetings, ensuring timely completion and accountability. This role requires meticulous documentation and proactive follow-up to drive execution and mitigate risks.
• Governance and Reporting Coordination: Maintain organized documentation for governance purposes, including board reports, regulatory submissions, and executive briefings. Collaborate with cross-functional teams to ensure accurate, timely, and compliant reporting.
• Data Accuracy and Validation: Oversee the integrity of data used in executive reporting, conducting validation checks to ensure reliability and compliance with organizational standards. This includes collaborating with finance, legal, and operational teams to reconcile discrepancies.
• Stakeholder Communication and Alignment: Act as a liaison between the CEO and key stakeholders, including board members, senior leadership, and external partners. Facilitate clear and concise communication to ensure alignment on strategic objectives and operational priorities.
• Process Improvement and Innovation: Identify opportunities to enhance executive office operations through process optimization, digital tools, and best practices. Contribute to the development of scalable systems that support long-term growth and excellence.

Core Competencies

To excel in this role, the candidate must demonstrate a blend of strategic thinking, operational excellence, and leadership capabilities. Essential competencies include:

• Strategic Vision & Agility: Ability to align executive priorities with organizational goals while adapting to evolving business landscapes.
• Growth Mindset: Commitment to continuous learning and improvement, fostering a culture of innovation and scalability within the executive office.
• People Leadership & Talent Development: Capacity to mentor and develop junior team members, ensuring high-performance standards and professional growth.
• Governance & Ethical Conduct: Adherence to ethical standards and regulatory requirements, ensuring transparency and accountability in all executive functions.
• Stakeholder Management: Proficiency in managing relationships with diverse stakeholders, including board members, senior executives, and external partners.
• Innovative Thinking & Digital Fluency: Familiarity with digital tools and platforms to enhance productivity, reporting, and decision-making processes.

Technical Proficiency

The ideal candidate will possess advanced technical skills in data management, reporting, and executive communication tools. Required competencies include:

• Microsoft Excel: Proficient in using formulas, pivot tables, and basic dashboards to analyze data and generate insights.
• PowerPoint: Expertise in structuring executive presentations, ensuring clarity, impact, and alignment with strategic messaging.
• Microsoft Office / Google Workspace: Comprehensive knowledge of productivity tools for document management, collaboration, and communication.
• Data Analysis & Reporting: Ability to interpret data trends, validate accuracy, and present findings in a concise and actionable format.
• KPI Tracking & Documentation: Experience in monitoring key performance indicators and maintaining structured documentation for governance and reporting purposes.
• Power BI or Dashboard Tools: Basic familiarity with data visualization tools to support executive decision-making.

Qualifications and Experience

To qualify for this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Experience: Minimum of 1-2 years in a corporate or executive support role, with a proven track record in administrative excellence, project coordination, or strategic planning.
• Language Proficiency: Fluent in both Arabic and English, with exceptional written and verbal communication skills.
• Soft Skills: Exceptional organizational abilities, meticulous attention to detail, and a strong sense of ownership and accountability. Demonstrated professionalism, integrity, and a commitment to ethical conduct.