Senior Specialist - Business Support - 50012026 (RS8)

Senior Specialist – Business Support – Shaping the Future of Hospitality Excellence

At Qiddiya Investment Company, we are pioneering a transformative landmark that redefines entertainment, culture, and hospitality in the Kingdom. As a key player in this visionary journey, the Hospitality Business Unit is strategically developing a portfolio of world-class hotel assets designed to set new benchmarks in design, guest experience, and commercial performance. To ensure seamless execution and operational excellence, we are seeking a dynamic and highly skilled Senior Specialist – Business Support to provide strategic executive, operational, and business support to the Hospitality BU Lead.

In this pivotal role, you will serve as the linchpin of the Hospitality Business Unit, ensuring alignment, efficiency, and the successful delivery of high-impact business initiatives. Your responsibilities will span executive coordination, stakeholder engagement, business planning, and administrative excellence, all while maintaining the highest standards of confidentiality and professionalism. This is an opportunity to contribute meaningfully to a groundbreaking project that will shape the future of hospitality in Saudi Arabia.

Key Responsibilities

As the Senior Specialist – Business Support, your role will encompass a broad spectrum of strategic and operational duties, including:

• Executive Coordination: Act as the primary point of contact for the Hospitality BU Lead, meticulously managing their calendar to prioritize meetings, engagements, and strategic initiatives with precision and foresight.
• Travel and Logistics Management: Oversee executive travel arrangements, including itinerary planning, logistics coordination, and the preparation of comprehensive briefing materials to ensure seamless and productive engagements.
• Strategic Communication: Develop and refine meeting agendas, briefing notes, presentations, and action trackers to facilitate informed decision-making and drive alignment across the Hospitality Business Unit.
• Stakeholder Engagement: Support the development of correspondence, reports, and stakeholder communications, ensuring clarity, professionalism, and consistency in all interactions.
• Leadership Support: Coordinate leadership meetings, townhalls, and workshops, ensuring they are well-prepared, efficiently executed, and aligned with business objectives.
• Action and Deliverable Tracking: Monitor and follow up on actions, decisions, and key deliverables arising from meetings and engagements, ensuring accountability and timely execution.
• Document and Record Management: Maintain robust filing, record-keeping, and document control processes to ensure organized, accessible, and secure information management.
• Stakeholder Coordination: Facilitate seamless communication and collaboration between internal and external stakeholders to support the Hospitality BU Lead’s priorities and commitments.
• Confidentiality and Professionalism: Handle sensitive and confidential information with the utmost discretion, adhering to the highest standards of professionalism and integrity.
• Process Optimization: Contribute to the continuous improvement of Executive Office processes, tools, and ways of working to enhance efficiency and effectiveness.
• Administrative Excellence: Provide comprehensive administrative and business support across the Hospitality Business Unit, adapting to evolving needs and ensuring operational smoothness.

Requirements

We are seeking a detail-oriented, proactive, and highly organized professional with a proven track record in executive support. Ideal candidates will possess:

• A Bachelor’s degree in Business Administration, Management, or a related discipline, complemented by a strong foundation in administrative or executive support principles.
• At least 3+ years of experience in executive assistance or a comparable role, demonstrating expertise in managing complex schedules, coordinating high-level engagements, and supporting senior stakeholders.
• Proven experience in a fast-paced or professional environment, where adaptability, discretion, and strategic thinking are paramount.
• Exceptional organizational and diary management skills, with the ability to prioritize tasks effectively and manage multiple responsibilities with precision.
• A keen attention to detail, ensuring accuracy in all communications, documents, and administrative processes, with a strong follow-through mentality.
• The ability to build and maintain effective working relationships with stakeholders at all levels, fostering collaboration and trust.
• A commitment to confidentiality and professionalism, with an unwavering dedication to ethical standards and data security.
• A proactive and dependable mindset, coupled with a willingness to learn and adapt to the evolving needs of a dynamic business environment.

Join us in shaping the future of hospitality at Qiddiya Investment Company. Your expertise and dedication will play a crucial role in delivering excellence, driving innovation, and ensuring the success of our visionary projects.