Administrative Data Entry Coordinator – Remote

About PulseMediaNL

PulseMediaNL is a dynamic organization seeking a highly organized, dependable, and detail-oriented Administrative Data Entry Coordinator to join our remote team. This role is pivotal in supporting our administrative and information-management operations by ensuring the accurate entry, processing, and maintenance of business data. The ideal candidate will thrive in a structured environment, possess strong technical proficiency, and demonstrate the ability to work autonomously while consistently meeting deadlines. If you are meticulous, reliable, and committed to maintaining high standards of data integrity, this position offers an excellent opportunity to contribute to our operational excellence.

Position Summary

The Administrative Data Entry Coordinator will serve as a critical link in our data management ecosystem, responsible for entering, reviewing, updating, and coordinating information across multiple platforms, including databases, spreadsheets, CRM systems, and digital filing systems. This role encompasses a diverse range of tasks, from processing incoming data and maintaining electronic records to organizing files and supporting internal teams with routine administrative and data-related responsibilities. The successful candidate will uphold the highest standards of accuracy, confidentiality, and professionalism while ensuring that all information is readily accessible and properly maintained.

Key Responsibilities

Data Entry Coordination

• Accurately enter and update information into databases, spreadsheets, CRM systems, and other approved platforms.
• Transfer data from various sources, including forms, emails, documents, reports, and authorized systems.
• Create new records and update existing entries to ensure data integrity and completeness.
• Review all entries for accuracy, identifying and correcting errors, duplicates, or inconsistencies.
• Verify critical details such as names, dates, contact information, reference numbers, and other relevant data points.
• Coordinate data-entry assignments, follow up on outstanding tasks, and ensure timely completion of all activities.
• Adhere to consistent formatting and recordkeeping standards to maintain a high level of organization.

Administrative Support

• Provide reliable administrative assistance to supervisors and internal teams, including processing forms, documents, and internal requests.
• Maintain administrative trackers, logs, and task lists to monitor progress and deadlines.
• Prepare basic reports, summaries, and correspondence to support operational efficiency.
• Retrieve records and information for authorized employees and follow up on pending administrative activities.
• Assist with special projects and operational assignments as needed to enhance team productivity.

Spreadsheet Database Management

• Maintain and update spreadsheets using Microsoft Excel, Google Sheets, or similar applications.
• Organize, sort, and filter data to ensure clarity and accessibility.
• Perform routine data-quality checks to identify errors, missing information, or outdated records.
• Assist with database cleanup, reconciliation, and the preparation of basic data summaries.

Document Processing

• Review incoming forms and documents for completeness and accuracy.
• Extract required information for data entry and record updates while identifying any missing or unclear details.
• Process documentation according to established procedures, including uploading and categorizing completed files.
• Maintain accurate records of processed documentation and assist with indexing and archiving.

Digital Records File Management

• Maintain organized electronic filing systems, including uploading, renaming, categorizing, and archiving files.
• Adhere to established file-naming conventions and structured shared folder systems.
• Retrieve files for authorized team members and identify incorrectly filed or duplicate documents.
• Assist with routine digital-file cleanup to ensure records remain accessible and well-organized.

Email Administrative Communication

• Monitor assigned administrative inboxes and communication channels for incoming requests.
• Review and triage emails, determining appropriate actions and responses.
• Respond to routine administrative inquiries in a timely and professional manner.

The Administrative Data Entry Coordinator will play a vital role in maintaining the efficiency and accuracy of our data management systems, ensuring that PulseMediaNL operates with the highest standards of professionalism and reliability.