Administrative Data Entry Coordinator – Remote

About PulseMediaNL

PulseMediaNL is seeking a highly organized, dependable, and detail-oriented Administrative Data Entry Coordinator to join our remote team. This role is integral to maintaining the accuracy, efficiency, and integrity of our administrative and information-management operations. The successful candidate will play a pivotal part in ensuring that business data is entered, processed, and maintained with precision, while supporting cross-functional teams with reliable administrative assistance.

Ideal for individuals who thrive in structured environments, this position requires comfort with digital systems, strong time-management skills, and the ability to work autonomously while consistently meeting deadlines. If you possess a keen eye for detail and a commitment to maintaining high standards of data integrity, we encourage you to apply.

Position Summary

The Administrative Data Entry Coordinator will serve as the backbone of our data management processes, responsible for entering, reviewing, updating, and coordinating critical information across multiple platforms, including databases, spreadsheets, CRM systems, and digital filing structures. This role encompasses a broad spectrum of administrative responsibilities, from processing incoming data to maintaining organized records and supporting internal teams with efficient data-related solutions.

Daily tasks may include transferring information from various sources, verifying data accuracy, organizing electronic files, monitoring administrative requests, and assisting with routine data-related assignments. The ideal candidate will demonstrate exceptional attention to detail, a methodical approach to recordkeeping, and the ability to uphold confidentiality and professionalism in all interactions.

Key Responsibilities

Data Entry Coordination

• Accurately input data into databases, spreadsheets, CRM systems, and other approved platforms, ensuring consistency and adherence to established standards.
• Transfer information from forms, emails, documents, reports, and authorized sources into designated systems.
• Create new records, update existing entries, and review completed work for accuracy and completeness.
• Verify critical details such as names, dates, contact information, reference numbers, and other relevant data points.
• Identify and address missing, duplicate, outdated, or inconsistent information in accordance with established procedures.
• Correct routine errors and ensure data formatting aligns with organizational guidelines.
• Coordinate follow-up actions for outstanding data-entry assignments and maintain organized task trackers.

Administrative Support

• Provide timely and reliable administrative assistance to supervisors and internal teams, including processing forms, documents, and internal requests.
• Maintain and update administrative trackers, logs, and task lists to ensure transparency and accountability.
• Prepare basic reports, summaries, and correspondence to support operational efficiency.
• Monitor assigned tasks and deadlines, proactively following up on pending activities.
• Retrieve records and information for authorized employees and assist with special projects as needed.

Spreadsheet Database Management

• Maintain and update spreadsheets using Microsoft Excel, Google Sheets, or similar applications, ensuring data is organized, sorted, and filtered correctly.
• Review spreadsheets for errors, missing information, or inconsistencies, and perform routine data-quality checks.
• Assist with identifying and resolving duplicate or outdated records, and support database cleanup initiatives.
• Prepare basic data summaries and reports upon request to facilitate decision-making.

Document Processing

• Review incoming forms and documents for completeness, extracting required information for data entry and record updates.
• Process documentation according to established procedures, identifying and flagging missing or unclear information.
• Upload, categorize, and archive completed documents while maintaining accurate records of processed materials.
• Assist with document indexing and archiving to ensure compliance with organizational standards.

Digital Records File Management

• Maintain well-organized electronic filing systems, ensuring files are uploaded, renamed, categorized, and archived correctly.
• Adhere to established file-naming conventions and maintain structured shared folders and cloud-based records.
• Retrieve files for authorized team members and identify incorrectly filed or duplicate documents for resolution.
• Assist with routine digital-file cleanup to optimize storage and accessibility.

Email Administrative Communication

• Monitor assigned administrative inboxes and communication channels, reviewing incoming requests to determine appropriate actions.
• Respond to routine administrative inquiries in a timely and professional manner, escalating complex issues as necessary.
• Ensure clear and concise communication while maintaining confidentiality and adherence to company policies.