Senior Associate- Invoicing & Collection

Position Overview

We are seeking a highly motivated and experienced Senior Associate- Invoicing & Collection to join our Finance & Accounts team. In this pivotal role, you will be responsible for ensuring timely and accurate invoicing, as well as managing client collections with precision and professionalism. Your expertise in financial processes, contract interpretation, and client engagement will be instrumental in maintaining our organization’s cash flow and financial integrity. This position offers an opportunity to contribute to critical financial operations while collaborating with cross-functional teams to resolve invoice-related queries and optimize collection processes.

Key Responsibilities

• Client Collection Management: Proactively follow up with clients to resolve outstanding payments and address invoice-related queries. Coordinate with internal teams and clients to ensure seamless resolution of discrepancies and delays.
• Documentation & Compliance: Chase clients for essential documentation, including Purchase Orders (PO), Goods Receipt Notes (GRN), and Approval of Payment (APOA), to facilitate timely invoice approvals and payments.
• Invoice Approval & Processing: Lead the preparation and review of all invoices at the second level, ensuring accuracy and adherence to contractual terms. Engage with clients to obtain necessary approvals for invoices, minimizing payment delays.
• Contract Interpretation & Application: Demonstrate a strong understanding of client contracts to accurately raise invoices in accordance with agreed terms. Collaborate with internal stakeholders to clarify contractual obligations and resolve ambiguities.
• VAT Compliance: Ensure compliance with local VAT regulations by accurately interpreting and applying tax requirements to invoices. Stay updated on regulatory changes to mitigate risks associated with non-compliance.
• Process Optimization: Identify inefficiencies in invoicing and collection processes, proposing and implementing improvements to enhance efficiency and reduce outstanding receivables.

Qualifications & Experience

To excel in this role, you must possess the following qualifications and experience:

• Educational Background: A Bachelor’s degree in Commerce, Finance, or a related field. An MBA in Finance is a strong asset.
• Professional Experience: Minimum of 3 to 4 years of hands-on experience in client collection within the service industry. Prior exposure to invoicing, financial compliance, and contract management is highly desirable.
• Technical Skills: Proficiency in financial software, ERP systems, and MS Office (particularly Excel). Strong analytical skills to interpret contracts and resolve invoice discrepancies.
• Soft Skills: Excellent communication and negotiation abilities to engage with clients and internal teams effectively. A proactive and detail-oriented approach to managing financial processes.

Why Join Us?

As a Senior Associate- Invoicing & Collection, you will play a critical role in sustaining our organization’s financial health while contributing to its growth. This position offers a dynamic work environment, opportunities for professional development, and the chance to work with a diverse and collaborative team. If you are passionate about financial operations and eager to make a tangible impact, we encourage you to apply and take the next step in your career.