Senior Document Controller

Position Overview

We are seeking a highly organized and detail-oriented Senior Document Controller to oversee the management, control, and maintenance of all project documentation for large-scale construction initiatives. In this pivotal role, you will ensure the accuracy, integrity, and accessibility of critical documents, drawings, and correspondence while adhering to company policies, client specifications, and international quality standards. Your expertise will be instrumental in facilitating seamless project execution, fostering collaboration among stakeholders, and supporting the successful delivery of complex construction projects.

Key Responsibilities

The Senior Document Controller will serve as the central point of contact for all document-related activities, ensuring meticulous control and compliance throughout the project lifecycle. Your core responsibilities will include:

• Document Management & Control: Oversee the registration, numbering, and revision tracking of all project documents, including drawings, specifications, contracts, and correspondence, in strict accordance with established procedures and ISO standards.
• Submission & Approval Processing: Manage the end-to-end lifecycle of document submissions, transmittals, and approvals, ensuring timely processing and adherence to project milestones and client requirements.
• Electronic Document Management System (EDMS) Administration: Utilize and maintain advanced EDMS platforms such as Aconex, Procore, or SharePoint to streamline document storage, retrieval, and distribution while ensuring data security and compliance.
• Stakeholder Coordination: Collaborate closely with project teams, consultants, clients, and subcontractors to facilitate clear communication, resolve document-related queries, and ensure alignment with project objectives.
• Document Tracking & Reporting: Develop and maintain comprehensive document logs, status reports, and audit trails to provide real-time visibility into document progress, revisions, and compliance status.
• Archiving & Handover Support: Ensure the secure and organized archiving of project records, including the preparation of final handover documentation to support project closeout and compliance with regulatory requirements.
• Quality Assurance & Compliance: Conduct regular audits to verify document accuracy, completeness, and adherence to company policies, client specifications, and industry standards, including ISO certifications.

Qualifications & Competencies

To excel in this role, candidates must possess the following qualifications and professional attributes:

• Education: A Bachelor’s Degree or Diploma in a relevant field, such as Construction Management, Engineering, or Information Technology, is required.
• Experience: A minimum of eight years of progressive experience in document control within large-scale construction projects, with a proven track record in managing complex documentation systems.
• Technical Proficiency: Demonstrated expertise in industry-leading EDMS platforms, including Aconex, Procore, SharePoint, or equivalent systems, with a strong aptitude for learning new software tools.
• Core Skills: Exceptional organizational abilities, meticulous attention to detail, and strong communication skills, both written and verbal, to effectively liaise with diverse stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
• Professional Attributes: A proactive and solution-oriented mindset, coupled with the ability to work under pressure in fast-paced environments while maintaining high standards of accuracy and compliance.

This role offers a unique opportunity to contribute to the success of high-profile construction projects while advancing your career in a dynamic and collaborative environment. If you are a dedicated professional with a passion for precision and excellence in document management, we invite you to apply and join our team of industry leaders.