Senior Specialist - Business Support - 50012026 (RS8)

About Qiddiya Investment Company

Qiddiya Investment Company is at the forefront of transforming Saudi Arabia’s entertainment, cultural, and hospitality landscape by developing a world-class destination that sets new benchmarks in design excellence, guest experience, and commercial success. As part of the Hospitality Business Unit, you will play a pivotal role in shaping a portfolio of premium hotel assets that will redefine luxury and hospitality in the region. This role offers a unique opportunity to contribute to a landmark project that will leave a lasting impact on the Kingdom’s future.

Role Overview

We are seeking a highly motivated and experienced Senior Specialist - Business Support to provide high-level executive, operational, and business support to the Hospitality Business Unit Lead. In this critical position, you will serve as a trusted liaison, ensuring seamless coordination across the unit while managing leadership priorities, stakeholder engagements, and executive communications. Your responsibilities will span administrative excellence, strategic alignment, and operational efficiency, all aimed at driving the successful delivery of the Hospitality Business Unit’s ambitious goals.

Key Responsibilities

• Executive Support & Diary Management: Manage the Hospitality BU Lead’s calendar with precision, prioritizing meetings and engagements to optimize time and resources while ensuring alignment with strategic objectives.
• Travel Coordination: Organize executive travel logistics, including itineraries, accommodations, transportation, and comprehensive briefing materials to ensure seamless and productive trips.
• Meeting & Communication Support: Prepare and distribute meeting agendas, briefing notes, presentations, and action trackers. Facilitate cross-functional meetings, townhalls, and workshops to foster collaboration and decision-making.
• Stakeholder Engagement: Act as a coordination point for internal and external stakeholders, ensuring clear communication and alignment with the Hospitality BU Lead’s priorities and commitments.
• Document & Record Management: Maintain meticulous filing systems, document control processes, and confidential records with the highest standards of professionalism and discretion.
• Action Tracking & Follow-Up: Monitor and track key decisions, deliverables, and action items arising from meetings to ensure accountability and timely execution.
• Process Improvement: Contribute to the continuous enhancement of Executive Office processes, tools, and operational workflows to drive efficiency and effectiveness.
• Administrative Leadership: Provide comprehensive business support across the Hospitality Business Unit, adapting to evolving priorities and ensuring operational excellence.

Requirements

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 3 years in an executive assistant or senior administrative role, with exposure to supporting senior leadership in a fast-paced environment.
• Skills & Competencies:
  • Exceptional organizational and time-management abilities, with a proven track record in managing complex calendars and priorities.
  • Strong attention to detail and follow-through, ensuring accuracy in all communications and documentation.
  • Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, and presentations.
  • Proven ability to build and maintain effective working relationships with stakeholders at all levels.
  • Discretion and professionalism in handling sensitive and confidential information.
  • Proactive mindset with a willingness to take initiative and adapt to dynamic business needs.

Why Join Us?

This is an exceptional opportunity to be part of one of Saudi Arabia’s most visionary and transformative city developments. As a key contributor to Qiddiya’s Hospitality Business Unit, you will work alongside industry leaders, shape world-class hospitality standards, and play a direct role in delivering a landmark destination that will captivate global audiences. In addition to professional growth and impactful work, you will benefit from a competitive compensation package and the chance to be at the heart of Saudi Arabia’s exciting future.